Accounts Payable Team Coordinator

Job details

Department

Finance

Responsible to

Accounts Payable Team Leader

Location

Kedleston Road, Derby Campus

Salary

£26,363 to £28,827 per annum
(for exceptional performers, there is scope for further progression up to £32,838 per annum).

Closing date

Wednesday 20 March 2024

Contract type

Permanent

Post type

Full-time

Adaptive working type

Hybrid
This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework .

Reference

0065-24

About the role

The University of Derby Finance department is looking to appoint an Accounts Payable Team Co-ordinator on a permanent basis. The role will provide support to the Accounts Payable Team Leader in pursuit of a customer focused and collaborative service to all stakeholders.

This role sits within our high-impact Finance team and facilitates supplier payment requests and other expenses, in accordance with Financial Regulations.

You will be responsible for coordinating the work of two Accounts Payable assistants: including setting objectives, approving payments, and reconciling at month end.

The role will involve frequent interaction with colleagues and suppliers so excellent communication skills will be required. You will also need to use initiative to resolve queries raised by internal and external stakeholders.

For further information and informal enquiries regarding the role, please contact Accounts Payable Team Leader, Manoj Mistry via [email protected]

For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via [email protected]

Principal accountabilities
Coordinate Accounts Payable Staff

In conjunction with the AP Team Leader, assist in the recruitment and development of results focused, responsive, accounts payable staff.

Manage the day-to-day workload of the Accounts Payable team ensuring that it maintains a professional approach in the understanding, responding, and delivering of client and customer needs.

Support the Accounts Payable Team Leader with the management of workloads, objective setting, and performance reviews of Accounts Payable team along with helping to identify training and development needs. Responsible for motivating the team and to inspire them to achieve beyond their potential.

Accounts Payable

Deliver the day-to-day operation of the Accounts Payable Team to achieve internal and external targets and deadlines. Ensure a high degree of assurance in the integrity of our operations by ensuring all actions and decisions are transparent.

Ensure that the team provides a timely, high quality and collaborative service that aspires to exceed customer expectations.

Work at expert user level on the Oracle Accounts Payable module and have a full understanding of data flows up and downstream in the whole Source to Settle process.

Work at expert user level on the Oracle Expenses module and have a full understanding of data flows up and downstream in the whole Expenses process.

Assist the AP Team Leader to ensure that policies and procedures are documented, acted upon and support both the Financial Regulations and the Finance Department in the achievement of its goals.

Ensure that the processes in use are compatible with, and make most use of, the systems available to the team. Assist with initiatives in the department that involves a required change in process or procedure. Deliver future proof outcomes by thinking ahead and anticipating future needs and challenges.

Customer Service

Ensure that an inherent customer service ethos is instilled within the team.

Champion a continuous improvement in service delivery.

Ensure that constructive and productive relationships are maintained with all stakeholder groups.

Challenge internal systems and procedures that do not focus on customer needs.

Training

Take a key role in the delivery of training to finance and non-finance staff.

Attend Forums, workshops and informative events throughout the year and maintain awareness of organisational change ensuring that you respond positively to support the vision.

Reporting and Reconciliation

Take responsibility for month end balancing and reconciliation of the purchase ledger and assist in the collation and distribution of timely, accurate reports to supply management and other relevant decision makers with up-to-date information.

Establish monitoring procedures for key controls to ensure timely resolution and implementation of effective remediation.

Have a thorough knowledge of Accounts Payable and Expenses and understand the impact the transactions and processes have on all stakeholders.

General

Seek and adopt best practice, maintain a high level of accuracy in all outputs and provide a flexible approach to delivering deadlines.

Work with influence across the University by developing and sustaining relationships.

Be fully aware of the health and safety responsibilities to you and your staff.

Promote and exemplify the University’s values.

Carry out other duties or projects commensurate with the level and skills/qualifications of this role.

To continue personal and professional development under the support and guidance of the Accounts Payable Team Leader and senior Finance colleagues.

Person specification
Essential Criteria
Qualifications

• Educated to A Level/HNC standard.
• GCSE Maths and English Grade C or above.

 Experience

• Substantial, recent experience of working in a finance environment and sound knowledge of Accounts Payable and Financial Ledgers.
• Advanced financial administration skills and experience across a variety of finance functions.
• Experience of working within a Customer Service environment.
• Experience in identifying and implementing improvements in systems, procedures, and processes.
• Experience of large corporate finance systems.

Skills, knowledge & abilities

• Ability to organise, motivate and train a team.
• Ability to persuade, influence and engage with all stakeholders.
• Resilient, proactive, and adaptable to change with ability to deliver to tight deadlines.
• High levels of professionalism with drive and enthusiasm and a determination for excellence.
• Excellent numeric and reporting skills.
• Digital capabilities & advanced IT skills.

Business requirements

• Ability and commitment to occasionally work additional hours, (evenings/weekends), to meet deadlines as appropriate and with reasonable notice.

Desirable Criteria
Qualifications

• Customer Service Qualification.
• AAT Qualification.

Experience

• Experience of working in the HE Sector

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefitsFind out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

• Apply online Apply online
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• Advice on completing your applicationAdvice on completing your application

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at [email protected] .

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

What is Adaptive Working?

Adaptive working is about enabling a high-performing, flexible, and responsive work culture where the place, time, and manner of working are tailored to the specific work activity. This approach ensures that the working environment, including both physical and social surroundings, supports employees to perform at their best and meet the university’s evolving needs.

In addition, adaptive working involves intentionally designing workspaces to support a range of activities and disciplines, providing the right environment for meaningful in-person connections and effective collaboration. This includes ensuring that employees have access to the necessary equipment and resources from their first day at the university.

Adaptive working encompasses different modes of working such as site-based, remote or hybrid working. It is a broad framework within which all staff can operate effectively according to their role.

Equity, diversity and inclusion

The University of Derby is committed to promoting equity, diversity and inclusion. However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.

A university that celebrates youA university that celebrates you

Further details

Download 0065-24 job descriptionDownload 0065-24 job description

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.