Administrative Assistant, Department of Sociology and Criminology

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Applications are being accepted for an Administrative Assistant to provide lead administrative oversight for the academic processes in the Department of Sociology and Criminology .

Coordinating the faculty recruitment, promotion, and tenure processes is one of the key responsibilities of the Administrative Assistant. This involves:

• Managing preparation and submission of documents and dossiers

• Advising on policy, procedures, and deadlines

• Arranging committee meetings to review dossiers

Other Key Responsibilities:

• Coordinate the faculty recruitment process: prepare advertisements, support search committees, arrange logistics for campus visits

• Create offer letters; process faculty appointments and immigration applications; assist others with form requirements and compliance

• Monitor the faculty travel account balances; assist faculty in submitting financial paperwork

• Manage the sabbatical leave process and other departmental faculty affairs issues

• Serve as the liaison to the Office of Global Programs to coordinate the visiting scholar planning and visa process

• Work closely with the Lead Administrative Support Coordinator and may serve as back-up when needed

Benefits (visit https://hr.psu.edu/benefits for more detailed information):

• Medical, dental, vision, and retirement plans

• 75% tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation and sick time

• 15 paid holidays/campus closure days

Education and Experience:
This position will be filled at the level of Intermediate Support or Senior Support, depending on the final applicant’s experience and education. The Intermediate Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education and two years of relevant experience, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.

Additional required qualifications include:

• Excellent communication, organizational, and time management skills

• Demonstrate a genuine appreciation for working with diverse audiences

• Ability to work independently and as a member of a team

• Detail-oriented and driven to provide excellent customer service

• Demonstrated ability to be proactive and take initiative

• Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Application Instructions:
For full consideration, applicants must include a cover letter and resume with their application. Review of applications will commence immediately and continue until the position is filled.

Additional Information:
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The pay range for this position, including all possible grades is:

$38,300.00 – $61,000.00

Salary Structure – additional information on Penn State’s job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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