Apprentice Business Administration Assistant

University of Oxford

We have an exciting opportunity to join the Department of Paediatrics as our Apprentice Business Administration Assistant.   

You will play an important role in providing a high-quality administrative service to the department. You will administer the Graduate Studies DPhil admissions process, support the departments Graduate Studies Committee and oversea the induction of new students. You will also support the departments Communications team, managing the starter and leaver database and supporting the creation of newsletter items and social media posts. Aswell as support the events team on an adhoc basis organising events such as the Summer Party.

You will be required to complete an 18-month training programme that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Abingdon & Witney College. You will complete a Level 3 Business Administrator Apprenticeship which is within Business and Administrative Sector.

Please note that college attendance and successful completion of these studies is required as an integral part of this Apprenticeship.

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology.

This position is offered full-time on a fixed-term contract initially for two years.

Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field.

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About you 

You will be educated to GCSE standard (English and Maths grade 4 or above) or equivalent.  You will possess strong oral and written communication skills, with the ability to build effective working relationships with colleagues within the team and across the wider department.  You will have the ability to prioritise your workload to meet deadlines, and will be able to handle confidential information appropriately. You will have experience of Microsoft Office including Word and Excel. Previous experience of working within a service support role or personnel experience, including voluntary or part-time, would be beneficial.

Application Process

You will be required to complete our online application form. Click  


 for guidance on applying for a University Apprenticeship.

If you would like further information or support in your application, please contact:

•        About the Department and HR Team: Sorcha Edmiston, [email protected] 

•        About the Apprenticeship: Jane Phipps,  [email protected]

The start date will be August-September 2023.

Only online applications received before 12.00 midday on 05 June 2023 will be considered. Interviews will be held as soon as possible thereafter.

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