Assistant

Job title:

Assistant

Company:

OECD

Job description

Company DescriptionThe Organisation for Economic Co-operation and Development ( ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.The Centre for Entrepreneurship, SMEs, Regions and Cities (CFE) helps local and national governments unleash the potential of entrepreneurs and small and medium-sized enterprises (SMEs), promote inclusive and sustainable regions and cities, boost local job creation, and implement sound tourism policies. It includes the Secretariat serving the Regional Policy Development Committee (RDPC) and its three Working Parties on Urban Policy, Rural Policy and Territorial Indicators and the Expert Group on Multi-level Governance, the Committee on SMEs and Entrepreneurship (CSMEE), the Tourism Committee and its Working Party on Tourism Statistics, and the Local Economic and Employment Development (LEED) Directing Committee.CFE is looking for several dynamic and experienced Assistants who thrive in an autonomous work environment. The selected candidates will be responsible for a broad range of secretarial, co-ordination, planning and administrative tasks working closely with colleagues to ensure the seamless and efficient operation of the Directorate. They will work in one of CFE’s divisions or the Director’s office and under the supervision of the Director or the respective Head of Division.Job DescriptionMain ResponsibilitiesGeneral Administration

• Contribute to the overall planning of activities and the efficient running of the Division or Unit.
• Draft routine correspondence and prepare memos, official documents and reports in both official languages of the Organisation, ensuring accuracy, consistency and correct formatting.
• Prepare contracts for intellectual service providers (external contributors).
• Monitor requests for information and briefings; disseminate as appropriate for action and follow-up, ensuring that deadlines are flagged and met.
• Establish and maintain effective records management, structured document retrieval and workflow management systems.
• Assist in the preparation of material for the Internet site, ensuring that the information is regularly updated.
• Foster and maintain good working relations with high-level officials within the OECD, national delegations, governments, business and other international organisations.
• Provide assistance and carry out any other related duties, as required to meet evolving needs.
• Work in close collaboration with and act as back-up to other support staff in the Directorate.

Meetings and missions

• Organise and prepare missions for staff including travel arrangements; relevant documents and information and assist in the preparation of mission reports.
• Process expense claims and ensure compliance with the organisation’s follow-up action, paying particular attention to the rules and procedures of the Organisation.
• Assist in the organisation of official meetings, workshops and conferences, held both in Paris and abroad, as well as online. This includes all logistical aspects (invitations, registration, documentation, audiovisual requirements, social events) and providing secretarial support during the meetings.
• Organise the Division’s meeting, including room reservations, logistical arrangements, and follow up actions.

QualificationsIdeal Candidate ProfileAcademic Background

• A good secondary level of education.
• Training in office management or as a secretary/assistant would be an advantage.

Professional Background

• Proven relevant experience as an assistant, preferably in an international organisation.
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.
• Experience in updating content on websites would be an asset.

Tools

• Excellent knowledge and experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn the standard range of software packages used in the Organisation e.g. ONE Author, ONE Members & Partners, ONE communities, ONE Secretariat, SAP Missions, SAP Invitations, Event Management System, Conference Reservation Management System, SRP and SRM.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to

.Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Additional InformationClosing Date

• This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 19 May 2025 (Paris time).

Contract Duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

• Depending on level of experience, monthly salary starts at 3,809.51 EUR, plus allowances based on eligibility, exempt of French income tax.

to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the . to learn more about what we offer and why the OECD is a great place to work. to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. * Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.

Selection ProcessFor retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of , irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Expected salary

€3809.51 per month

Location

Paris

Job date

Fri, 25 Apr 2025 22:18:55 GMT

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