Assistant Facilities Manager

Job title:

Assistant Facilities Manager

Company:

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line in WrocławRole PurposeAn exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.Key ResponsibilitiesOperational Leadership

• Implement industry best practices and maintain building procedures and performance measures
• Ensure all Critical Environment (CEM) requirements are consistently met
• Identify and execute opportunities to optimize costs while enhancing operational standards
• Assist with daily facilities operations, including maintenance coordination, vendor oversight, and resource allocation

Team & Vendor Management

• Provide coaching and guidance to on-site team members and service vendors
• Foster a collaborative work environment that emphasizes high performance, teamwork, and professional development
• Support team training initiatives and professional growth opportunities
• Ensure service delivery meets established quality standards and timeline requirements

Client & Stakeholder Engagement

• Deliver exceptional customer service to meet and exceed client expectations
• Develop and maintain productive relationships with key stakeholders across all organizational levels
• Implement effective communication channels to ensure client needs are properly addressed
• Represent the facilities team professionally in client-facing situations

Financial Oversight

• Support budget planning, monitoring, and financial reporting for assigned properties
• Ensure compliance with accounts payable procedures and financial controls
• Assist in analyzing operational costs and identifying optimization opportunities
• Contribute to financial planning and forecasting activities

Contract & Procurement Management

• Support vendor selection and procurement processes according to client guidelines and JLL best practices
• Monitor contract performance and compliance with service level agreements
• Assist in evaluating contract renewal needs and recommending improvements
• Ensure all contractual obligations align with JLL’s Code of Ethics

Health, Safety & Risk Management

• Implement and enforce safety procedures to maintain a secure work environment
• Ensure compliance with statutory regulations regarding fire safety, health standards, and building codes
• Support risk management programs and business continuity planning
• Follow established incident reporting and escalation procedures
• Maintain compliance with JLL’s business conduct guidelines and operational procedures

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

• Experienced in facilities, property management, hospitality or related field
• Able to demonstrate knowledge of local health and occupational safety requirements
• Experienced in dealing with critical facilities and vendor management for specialized services
• Able to demonstrate proven capacity to understand and interpret commercial contracts
• Highly experienced in budget management and financial analysis
• Able to demonstrate superior people management skills
• Strong communicator

Some duties of the role may fall outside of the responsibilities listed in the job description.What you can expect from us

• Contract of employment
• Benefits package (private healthcare, cafeteria system, life insurance)
• Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospective
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location:On-site –Wroclaw, POLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Expected salary

Location

Wrocław, dolnośląskie

Job date

Sat, 26 Jul 2025 07:13:14 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesin.eu) you saw this job posting.