Assistant Manager of Events & Ministry Engagements

Description:

In collaboration with, and under the leadership of the Manager of Events, the Assistant Manager is responsible for planning, organizing, and running parish social and ministry events. The Assistant Manager will coordinate schedules, communication, sign ups, and will follow up with program leaders and participants. They will set up chairs, tables, technology, food, etc. for events, or help others to do this, and then ensure the space is restored. They will provide proper communication and make sure there is alignment of all events with church and school schedule, and other entities as necessary.

Responsibilities

• Plans and coordinates parish-wide or parish hosted events, programs and courses throughout the year.
• Co-owns scheduling of events, calendar entries and provides timely and ongoing scheduling updates.
• Ensures that parish hospitality is effective, engaging and creates a sense of community.
• Manages and oversees events on the day of, including problem-solving, welcoming guests, directing event set-up or doing the set-up including setting up tables, chairs, large screen TVs, etc., communicating with staff, and organizing vendors (when applicable), and managing or handling the take-down.
• Orders the food and sets up, or helps set up, the food including carrying drinks, e.g., soda cans or supplies from the garage to the event site.
• Coordinates ordering of event materials and ensures budget alignment.
• Manages the Livestream of Masses and events. Recruits and trains a team to handle this.
• Engages, trains, develops, and supports members of the anyone involved with events including parishioner volunteers.
• All other responsibilities as assigned.

Requirements:

• Exceptional project management and detail-oriented skills.
• Passionate about radical hospitality.
• Availability to work at least 3 afternoon/ evening shifts a week & weekend work. Schedule will need to support the events calendar.
• Ability to move, on their own or with others, 8 foot round tables, chairs, high tops and other equipment or furniture.
• Ability to transport food, drinks and supplies to the event site, and to go up and down stairs with large containers of food.
• Bachelor’s Degree from an accredited college or university, or equivalent work experience.
• Relevant experience in member engagement and the hospitality industry. • Ability to build relationships and communicate effectively with people from varied social, ethnic, and cultural backgrounds.
• Strong read of people and situations; able to ascertain needs and match resources.
• Passionate about and committed to the Mission of the Catholic Church, Saint Clement and the Archdiocese of Chicago.
• Demonstrates understanding, respect and support for Catholic Church teaching, mission and values.
• Practicing Catholic preferred.
• Working knowledge of Microsoft Office programs, including Word, Excel, Power Point and database systems.

Special Directions:

Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”

External Candidates – Please complete the subject field of your email with the following: “Job Title – Full name”

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