Assistant Staff Officer, Grade IV

Job title:

Assistant Staff Officer, Grade IV

Company:

Community Healthcare Cavan Monaghan

Job description

Location:Cavan MonaghanA panel may be formed as a result of this campaign for Grade IV Community Healthcare Cavan Monaghan from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled.The successful candidate may be required to work in any service area within the vicinity as the need arises.Informal Enquiries:Human Resources DepartmentCommunity Healthcare Cavan MonaghanTel: 049 4352439 Email: cmrecruitmanager@hse.ieReporting Relationship: The post holder will report to the Staff Officer, Grade V or other nominated manager.Purpose of the Post: To provide administrative support within a function and to supervise clerical staff under their remit.Principal Duties and Responsibilities:The position of Assistant Staff Officer encompasses both managerial and administrative responsibilities which include the following:Administration

• Ensure the efficient day-to-day administration of area of responsibility.
• Ensure deadlines are met and that service levels are maintained.
• Ensure an even distribution of workload among team, taking into account absence due to annual leave etc.
• Support the preparation and issuing of office documentation (correspondence, reports, etc) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy.
• Use appropriate technology to ensure work is completed to a high standard.
• Ensure that archives and records are accurate and readily available.
• Maintain confidentiality of documentation, records, etc.
• Ensure line management is kept informed of issues.
• Ensure that the service is kept informed and that their views are communicated to middle management.
• Organise and attend meetings as required.
• Take minutes at meetings and prepare for circulation following meeting.
• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

Customer Service

• Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying supervisor of any deficiencies.
• Ensure that service users are treated with dignity and respect.
• Act on feedback from service users/customers and report same to supervisor.

Human Resources / Supervision of Staff

• Supervise and ensure the well-being of staff within own remit.
• Manage the performance of staff.
• Co-operate and work in harmony with other teams and disciplines.

Service Delivery and Improvement

• Implement agreed changes to administration of the service.
• Encourage and support staff through change processes.

Standards, Policies, Procedures and Legislation

• Maintain own knowledge of relevant employer policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team.
• Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts etc.
• Ensure consistent adherence to procedures within area of responsibility.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated employer protocols for implementing and maintaining these standards.

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867

• A list of ‘other statutory health agencies’ can be found:

Applicants must at the closing date possess:Professional Qualifications, Experience, etc.(a) Eligible applicants will be those who on the closing date for the competition:(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004Or(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish(1) . Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.Or(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdictionOr(iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).Note(1) :

• Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable.
• Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
• The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

And(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.HealthCandidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.CharacterCandidates for and any person holding the office must be of good character.Post Specific Requirements: Candidates must have previous or/and current experience working in a busy office environment.The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office.For further information on this post, please view the attached job specification .***CV’s not accepted for this campaign***Please submit application form for this exciting role through the Rezoomo website (Using Google Chrome).Only fully completed application forms submitted via Rezoomo will be accepted. No exceptions will be made.*We recommend that candidates submit their application a minimum of 1 hour before the closing date and time to ensure their application form has been uploaded successfully to Rezoomo. Applications will not be accepted after this date and time, no exceptions will be made*

Expected salary

Location

Co Cavan

Job date

Fri, 14 Mar 2025 23:21:26 GMT

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