Associate Director, Registrar and Plannification for IENYC

Job title:

Associate Director, Registrar and Plannification for IENYC

Company:

IE University

Job description

Overview:Are you interested in joining a dynamic and international team of professionals to transform education? IE University’s Asset Management & Planning + Registrar’s Office Department is looking for an Associate Director to join its team!IE University seeks a highly organized individual with experience in academic systems management to serve as Registrar and Planification Associate Director, coordinating and executing key academic registry and planning functions for IE New York College (IENYC), in close collaboration with stakeholders across both institutions.This full-time position, based in Madrid, will ensure accurate student data management, course scheduling, academic records processing, and registration oversight.Reporting to the Secretary General – Registrar’s Office Management and working in close coordination with the Dean of Programs and Business Development at IENYC, the successful candidate will play a pivotal role in guaranteeing the integrity of academic information systems and in supporting student and faculty services.Implement optimal program planning, maximizing limited resources and coordinating the different interests of Students, Faculty, Academic Areas, Program Directors, and publications.Why IE University?With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.Our PurposeAt IE University, we foster positive change through education, research, and innovation.As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.Our PeopleAt IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid – IE Tower.Responsibilities:Your role as a an Associate Director, Registrar and Plannification for IENYC will envolve:Academic Records & SIS Management

• Collect and enter all new student information into the Student Information System (or equivalent academic and enrollment platforms), ensuring data accuracy and compliance.
• Create new admission periods, course periods, and courses in the Student Information System in coordination with IENYC stakeholders.
• Maintain and update accurate course codes and registration records.
• Set up student course registration processes and communicate registration timelines to students.
• Publish student schedules and manage ongoing schedule adjustments each term.
• Ensure the Student Information System is accurately configured to receive grades from the Learning Management System (such as but not limited to Blackboard) and coordinate with IT to troubleshoot system issues.
• Post and publish final grades and generate reports for academic leadership to support student progress evaluations.
• Process transcript requests for graduates and alumni, as well as changes to student records.
• Support the development of IEU’s Student Information System functionality, contributing feedback for system improvements.
• Assist in the printing and processing of diplomas in coordination with NYSED and the President’s Office.
• Provide support for accreditation-related tasks as needed.
• Coordinate with IEU academic departments to reflect curriculum requirements for 3+1 students.

Academic Planning & Coordination

• Coordinate the course calendar and its structure with the Program Directors
• Develop and implement the Program’s Master guidelines
• Collaborate with and support the Faculty assignment process together with the Academic Areas’ directors
• Schedule all academic and on-campus activities for the programs
• Monitor and manage all scheduling changes resulting from daily incidents
• Inform both faculty and students about schedules and any possible modifications

Student Finance & Communications

• Confirm financial clearance of students each term in collaboration with the IENYC bursary.
• Communicate directly with students regarding course registration, schedule changes, and record requests.
• Manage the IENYC Registrar’s Boxmail account to ensure timely and accurate responses to registrar-related inquiries.

Legacy System Management

• Serve as the point person responsible for maintaining and managing the historical database of the former university via FileMaker Pro.

Qualifications:To thrive in this role, you should possess the following qualifications:Minimum qualifications

• Bachelor’s degree in Education, Administration, Information Systems, or a related field in US
• MBA or equivalent program
• Fluent in English and Spanish (spoken and written)
• Minimum of 3 years of experience
• Strong organizational skills
• Analytical thinking, decision-making, planning, results orientation, teamwork, customer service, and negotiation skills

Other desired qualifications and competencies

• Familiarity with U.S. and European higher education systems and academic procedures.
• Prior experience with academic accreditation processes.
• Experience working in multicultural, international education environments.
• Knowledge of SIS, Blackboard, FileMaker Pro, and/or other academic databases or platforms.
• Process-oriented mindset with a focus on continuous improvement.
• Ability to manage confidential data with discretion and integrity.

Unleash your full potential and make an impact. The next move is yours!If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

Expected salary

Location

Madrid

Job date

Thu, 31 Jul 2025 00:30:56 GMT

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