Clerical Officer HR & Governance

Job title:

Clerical Officer HR & Governance

Company:

Osborne Recruitment

Job description

The Clerical Officer will provide secretarial and administrative support to the HR & Governance Team from a recruitment perspective as well as support the T&A system and act as the initial point of contact for queries. Support project work from time to time.Location: Dublin- Hybrid
Job Type: Contract
Reporting to: HR & Governance ExecutiveResponsibilities:
Employee Data

• Support the HR & Governance Team to ensure accurate maintenance of employee related data is entered on all relevant data base systems which is predominately Softworks
• Ensure accurate maintenance of all soft and hard copies of employee personnel files, ensuring documentation is promptly scanned and saved accordingly to meet legislative and policy requirements
• Maintain and update all filing (soft and hard copies) requirements in line with best practice
• Process invoices, maintain Clients’s HR contracts register and keep the HR and Governance team training records up to date
• Assist in the production of documents, reports, correspondence and materials including, photocopying, presentation and circulation.
• Update data, organisational charts and floor plans as required
• Responsible for following all HR procedures including checklists and audit trails
• Support the Annual Performance Development (PMDS) review process and electronic maintenance of the same
• Upload agreed content to the employees hand book (staff resource pack) and circulate HR & Governance related notices as required
• Organise meetings, arranging venues and necessary facilities, informing participants and taking minutes of meetings as required

Time and Attendance

• Support Time and Attendance using Clients system to ensure accurate, up to date records are kept for all employees
• Continuously monitor and update the HR system as necessary including details for new employees, changes to employee information, entitlements of various leaves, adjustments, and management reporting lines as per the organisation chart
• Continuously improve HR service delivery by identifying challenges and recommending opportunities of improvement
• Prepare HR reports from vision time as requested by HR & Governance Manager and Executive

New Starter Inductions

• Organise pre-employment medicals with contracted OH Specialist for all new employees
• Liaise with line manager in relation to setting up new employees with ICT facilities
• Ensure relevant line manager receives induction program for new employees and filing when complete
• Check and follow up that all new starter documentation has been completed, returned to HR and added to personal files
• Set up Health and Safety meeting for all new staff
• Schedule and track probation reviews with line management for all relevant employees

Organisation

• Act as an initial point of contact for enquiries and redirect as necessary
• Participate in projects and joint working arrangements in consultation with the HR & Governance Manager and Executive
• Provide stand-in cover at reception on a rota basis
• Ensure the highest standards of customer service are met in carrying out business.

This list is not exhaustive but serves to reflect the nature of the duties included in the role. Given the nature of the organisation, the role is subject to change over time.
Essential

• Excellent admin skills with the ability to set up and maintain appropriate work systems
• Excellent IT skills, proficient Microsoft Office user, particularly MS Word and Excel
• Strong communication and interpersonal skills, with an ability to maintain confidentiality and discretion at all times
• Ability to work under pressure, with attention to detail and the ability to meet challenging deadlines, prioritise tasks and be able to work on several projects and tasks simultaneously
• Flexible and adaptable individual with a constructive ‘can do’ attitude who is willing to contribute to the development of the organisation

Desirable

• A diploma level qualification in a HR or related discipline would be a distinct advantage
• Experience working in a HR support function
• Knowledge and experience in using a time & attendance system would be an advantage
• Experience and knowledge of public sector tendering/procurement procedures is desirable

For more information, please apply through the link provided for the attention of Emma Wilde or call Osborne Recruitment on 041 986 5058.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.#INDOSB1
#INDWILDEApply NowApply for a JobFirst NameLast NamePhone NumberEmail AddressJob TitleWhere Did You Hear About Us?Upload Files (Word .doc & .docx Files Only)I consent to Osborne Recruitment using this data to contact me.
Your name and email will only be used to communicate and provide assistance to you. For further info on how we protect and manage your submitted data, please see our

Expected salary

Location

Southside Dublin

Job date

Sat, 25 Jan 2025 23:01:58 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesin.eu) you saw this job posting.