for Oxfam Pilipinas
Philippine Nationals Only
Oxfam is a global movement of people working together to end the injustice of poverty.
About Oxfam
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.
Job Purpose
To provide general operational support primarily to the Climate Justice and Just Energy Transition (CJ-JET) program and other teams across all locations nationwide and complementary support to other Oxfam programs, as needed. This role includes, but is not limited to, efficient and effective logistics and administration support and coordinating with partners and stakeholders on specific activities.
What we are looking for: SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:
Essential
- Relevant degree or corresponding experience of at least five (5) years in general operations support and management.
- Demonstrated competency in procurement, asset management, supply planning and recruiting consultants and service providers.
- Ability to review, analyse and make financial and operational recommendations related to logistics, administration, safety and security and partnerships.
- Basic financial understanding and management.
- Ability to build, sustain, and manage strong partnerships and work collaboratively with a wide variety of partners, vendors and stakeholders
- Organized, with good attention to detail and developed ability to prioritize tasks to meet tight deadlines and organize work in a complex institutional setting.
- Good communication skills with fluency in written and verbal communication in English and Filipino. Familiarity with local language/s will be a plus.
- Proficiency in using basic MS Office applications (Word, Excel and PowerPoint).
- Good people skills with a good understanding of team development.
- Understanding of fraud prevention, aid-diversion, and compliance.
- Willing to develop knowledge in climate justice, partnerships, social development and humanitarian response.
- Willing to travel to program areas of the team.
Key Attributes
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Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
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Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.
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Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organizational Values:
- Equality – We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
- Empowerment – We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
- Solidarity – We join hands, support, and collaborate in working towards a just and sustainable world.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
- Courage – We speak truth to power and act with conviction on the justice of our causes
KEY RESPONSIBILITIES:
Logistics
- Procurement – Using Oxfam Pilipinas procedures to steer and accomplish the entire procurement process and cycle by ensuring that proper procedures are followed with in a cost effective, timely, transparent and donor compliant manner.
- Service Contracts and Consultancies – steer the entire cycle of procurement, recruitment, contracting and performance of service providers and consultants.
- Asset management – in cooperation with other logistics colleagues and units ensure that assets are properly recorded, inventoried and monitored regularly.
- Transport and distribution – coordinate stock management, transport and distribution in a timely manner.
- Supply, Procurement and Logistics Planning – steer with program colleagues and other units the supplies, procurement and logistics requirements of the portfolio to ensure that a Supply and Procurement Plan is in place, followed and updated regularly.
- Ensure compliance and capacity of staff and partners with all anti-aid diversion, fraud, safeguarding and other organizational policies.
Program Support
- Organize internal and external events, field visits, assessments, workshops and activities of the portfolio.
- Organize travel related requirements of portfolio staff and partners, e.g., flights, transportation, hotel bookings, Security Travel Authorization, visa, etc. in a timely manner.
- Assist in updating the Oxfam Programme Accountability and Learning (OPAL) system and other data base.
Partnership Support
- Support the capacity development and implementation of partners in the areas of logistics, donor compliance, anti-aid diversion, safety and security, fraud prevention and other requirements.
- Support in developing strong organizational relationships with partner organizations within the program.
Safety and Security
- Keep aware of and update the Security Focal Person about safety and security related information.
- Support information gathering from all possible sources to ensure safety and security of staff and partners.
- Provide safety and security related analysis and recommendations to the organization.
General
- Ensure proper and appropriate relations with stakeholders, such as partners, vendors and consultants.
- Ensure all documents and requirements that are under the post’s responsibility are complete and correct before onward submission to finance and/or other units.
- Ensure complete and proper recording and storage of all document and requirements administered by the post for audit and donor review.
- Facilitate coordination with other units for timely submission, approval and release of documents, payments, correspondence, invitations, approvals, etc.
- Reflect the Oxfam values and the spirit and intent of the Strategic Partnership Model.
- In times of disasters, support humanitarian surge capacity as guided by the Country Humanitarian Team or Humanitarian Advocacy and Strategic Partner Relations Manager.
- Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
Other
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
- Contribute positively to other cross-functional teams as appointed
Contract Length: Fixed Term (April 1, 2024 – March 31, 2025 with possibility of extension)
Your commitment to Oxfam
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.