College Research and Impact Support Administrator

University of Glasgow

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Job Purpose

Research support in the College of Arts is comprehensive and covers research development and funding, partnership development, training and support (Arts Lab), knowledge exchange and impact. It also works in close collaboration with researchers through committees, fora and other groups. The role holder will contribute to research support across the range of services with responsibility for key activities.

Main Duties and Responsibilities

1.  Work with the College HR team, as a point of contact for Principal Investigators and Project Coordinators in respect of administering agreed staffing requests on research projects in line with University/College/School procedures and project change processes and control.

2.  Responsible for initiating project changes including requesting staff changes, requesting /processing budget changes and contract end requests, ensuring that changes are within budget and allowable by funders, and update University systems, as required.

3.  In coordination with the Project Coordinators, provide costing and other pre-award support as requested, contributing to the research application pipeline in the College.

4.  In coordination with the Project Coordinators and Assistant Project Coordinator, provide post-award support on research projects, including, for example, monitoring post award expenditure against budget and highlighting potential issues.

5.  Act as the main point of contact for the operational delivery of the impact acceleration account (IAA) programme in the College. To record, monitor and take responsibility for expenditure against the budget and to work with the steering group and KE Associates to manage the programme.

6.  Assist KE Associates with the coordination of applications to the programme and to maintain accurate records.

7.  Progress application outcomes and reconcile and process awards from funders, updating the system accordingly. Maintain and ensure integrity of relevant data on University systems.

8.  Provide Arts Lab with comprehensive administrative support, including administration of the application development service (ADS), budget management and purchasing for Labs and Themes, data and information management including updating web resources, coordinating participation in Arts Lab training sessions and other events and maintaining records of activities for the cross-college initiative.

9.  Provide administrative support for knowledge exchange and partnership development events and activities.

10. Engage in professional development activities where appropriate.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, or the ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge in a similar role.

Skills

Essential

C1 Ability to communicate clearly, orally and in writing

C2 Excellent service and stakeholder management skills

C3 Able to effectively use financial systems e.g. to set up and monitor budgets

C4 Able to develop and apply processes and procedures to manage projects

C5 Excellent numeracy and attention to detail

C6 Knowledge and understanding of data integrity and its importance

C7 Strong IT skills including Outlook, Excel, Word and networked system software

C8 Initiative and judgement to resolve problems independently

C9 Effective planning, organising, prioritising and time management, delivering work to standard and on time

Desirable

D1 Ability to use CoreHR or other human resource systems

D2 Ability to use Moodle or other virtual learning environments.

D3 Knowledge of T4 or other similar content management system

Experience

Essential

E1 Experience of working in a complex environment and communicating with different departments/functions

E2 Experience of providing administrative support over different types of activity and to several different teams

E3 Experience of collecting and presenting data and information to stakeholders

Desirable

F1 Experience of working in a Higher Education environment

F2 Experience of handling funding applications to deadlines, including managing and maintaining processes to record evaluations and outcomes

F3 Experience of administering events, workshops and meetings including preparation of minutes

F4 Experience of research or impact support

Terms and Conditions

Salary will be Grade 5, £25,138 – £29,605 per annum.

This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

3 A flexible approach to working.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

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