Community & Events Coordinator

Community & Events Coordinator (Seasonal)

• Salary/rate: £24,856 (LLW) – £26,000 pro rata, depending on experience
• Terms: Fixed term. 7 months (May-November), with the potential to extend to a year
  funding dependant. 
• Hours of work: Part time. 3 days a week across Monday, Tuesday, Wednesday and/or
  Thursday and some weekend work for events. Hybrid working options
  available.
• Responsible to: Co-Director of GROW

About GROW

GROW works with schools and communities delivering bespoke programmes in sustainable food
growing and outdoor learning. 

We work predominantly with local children and young people who experience poverty, personal, or
social barriers to learning, healthy living, and employment. We offer our participants the
skills, knowledge, and confidence to make positive choices and changes in their lives and in
the world around them.

Our agroecological farm and outdoor learning hub at The Totteridge Academy, North London, is at
the heart of every one of our activities, providing a practical and inspiring resource for
everyone who visits.

About the role

We are looking for a highly organised, efficient, and friendly individual to join our small and
very caring team. The purpose of this role is to coordinate our weekly adult volunteering
programme, seasonal box scheme, and calendar of events. Ideally, we are looking for someone
local to Barnet who knows the area and who can help us spread the word of our exciting events
and opportunities. 

Events

We run a variety of community events throughout the year from May-October. Events are free and
open to all with the aim to engage the local community with our farm and the outdoors. Events
include Pick Your Own Flowers,, Family Volunteering, open days, plant sales, and more. We are
looking for someone to support with marketing, engagement, and coordination of these events. We
want to double attendance numbers this year and to bring more people from underrepresented and
minority groups to our farm, breaking down access barriers to farms and the outdoors.

The Box Scheme

Our weekly Box Scheme runs from June-November. Families and individuals can sign up to a small
or a large box which is made up of produce grown on the farm, picked fresh the day before. They
can collect the box from the GROW Farm. This year we are looking into ways of getting our
produce out to more customers, this may involve pick up points of at home delivery. Last year
we welcomed local 40 community members to the scheme. This year, we would like to reach 50
families. We operate a sliding scale payment structure meaning those on higher income can pay
20% more to allow those on lower income to receive 20% discount, making our veg affordable for
all. We would like to recruit and retain 30% lower income customers. We are looking for someone
with drive and determination to help us achieve this. Visits to schools, churches, community
services and markets will be expected and a level of enterprise welcomed. We have ideas of how
we can reach a wider audience but for the right candidate, there is scope for new and creative
strategies to welcome more people to the farm.

Volunteering

We host weekly adult (16+) adult volunteering on our farm for members of the local community
and beyond to learn new skills, spend time outdoors, and meet new people. Since 2020, we have
welcomed over 250 volunteers to our farm. Volunteering is open to all no matter your age,
fitness, physical ability, or background. We are able to support those with learning needs and
disabilities and take regular referrals from Mencap. 

Job description

• Coordinate GROW’s weekly farm volunteering and seasonal box scheme.
• Attend key events during the season.
• Coordinate our key events including pumpkin time, open farm sunday, Big Feastival, and pick
  your own flowers.
• Respond to all emails regarding volunteering, box scheme, and events in a timely and
  friendly manner.
• Circulate posters and flyers for events, farm volunteering and box schemes via appropriate
  locations, channels, platforms, and networks, ensuring our opportunities are visible and
  accessible.
• Liaise with all box scheme customers enquiries in a timely and friendly manner.
• Process all new box scheme customers and cancellations.
• Research appropriate and new marketing opportunities for our events, volunteering, stall
  and box scheme to ensure we are reaching underrepresented and minority groups.
• Book in weekly adult volunteers and ensure the farm team are kept abreast of new joiners.
• Keep the volunteer attendance sheet up to date and process data accordingly
• Research, Attend and coordinate weekend markets, events, and pop-ups to promote the box
  scheme.
• Create and send our weekly newsletter to all Box Scheme customers.
• Ensure the events calendar is kept up to date and accurate.
• Coordinate staffing and volunteers for our events.
• Work with relevant staff members to ensure good quality photography and video is produced
  for each event. 
• Support with general office administration.
• Coordinate kick-off and evaluation meetings for key events.
• Attending relevant CPD training when required.
• Be mindful of child safeguarding at all times. Keeping up-to-date with relevant training
  and understanding GROW and TTA’s safeguarding policies and procedures
• Be a proactive member of the team, leading on improvements and suggestions to your areas of
  work.

Person specification

Essential:

• 1-2 years administration or coordination experience, ideally in a relevant sector.
• Strong communication skills, both written and spoken.
• Friendly and approachable.
• Strong people skills and confidence speaking to members of the public.
• Solution focussed and proactive.
• Proficient in IT skills, particularly in excel.
• Willingness to work some weekends at GROW and community events to promote the Box Scheme
  and opportunities.
• Ability to work independently and as part of a team.
• Ability to meet tight deadlines.
• Comfortable working in a small team and managing own workload.
• Passion for the values of GROW.
• Awareness and / or willing to learn about the social, economical and racial barriers to
  accessing healthy food and sustainable living.

Desirable

• Knowledge of the Barnet area.
• Knowledge of safeguarding and working in a school setting.
• Knowledge of sustainable food growing / farming / box schemes
• Experience coordinating events or volunteering programmes.

Everyone is welcome:

At GROW we’re committed to creating an inclusive workplace and are proud to be an equal
opportunities employer. We believe that uniqueness is powerful and that diversity drives
innovation. 

All qualified and eligible applicants will receive consideration for employment without regard
to gender, gender identity or expression, race, national origin, religion or belief,
disability, age, sexual orientation or pregnancy and maternity.

We actively encourage applications from all backgrounds and communities; in particular those
who are currently under-represented in the charity sector including ethnic minorities,
neurodiverse, and disabled candidates. We are committed to having a team that is made up of
diverse skills, experiences and abilities.

To apply for this position please send a CV and a short covering letter (no more than one side
of A4) detailing your suitability and how you meet the point on the person specification, using
specific examples, by Monday 10th April, noon. Please send through to [email protected].