Company Secretarial Support Officer, Dublin

Job title:

Company Secretarial Support Officer, Dublin

Company:

Allied Irish Banks

Job description

Location/Office Policy: Molesworth Street, Dublin 2 / Hybrid

• Do you have initiative, attention to detail and excellent communication skills
• Can you thrive in a fast-paced environment, dealing with multiple administrative queries and requests in a professional manner
• Can you assist and contribute to risk and control activities within the Company Secretarial team

What is the Role:This is an ideal position for a motivated individual who is passionate about delivering value to our key stakeholders and working in a collaborative environment.The Company Secretarial team provides professional corporate governance and secretariat services to the Chair, Board of Directors, and Subsidiary Entities, and promotes best practice in corporate governance in line with AIB’s policies and guidelines, regulatory, statutory and listing requirements, company law and market practices.This role requires initiative, attention to detail and excellent communication skills. You will also need to effectively manage relationships, to work with senior executives, and be able to learn and adapt quicklyKey accountabilities.

• Assisting Committee Secretaries in the publication of Board Committee meeting materials on Diligent for our internal stakeholders and on Intralinks for our external stakeholders.
• Supporting Committee Secretaries in delivering a fit for purpose meeting administration process for the Board Committee meeting arrangements.
• Support the Company Sealing process.
• Provide support for projects, ad-hoc requests and business as usual activity within the Business Enablement stream including cost centre related activities.
• Assist and contribute to risk and control activities within the Company Secretarial team.
• Contribute to and provide cover for certain administrative activities including supporting the Executive Assistant to the Board when required.
• Support the Office of the Company Secretary Management Team as required.
• Create and prepare a variety of documents using Microsoft Excel, PowerPoint and Word.
• Support administration and access control related to the Diligent and Intralinks corporate governance platforms.
• Deal with all queries and requests in a courteous manner, filtering contact as agreed and appropriate.
• Work with the most senior levels in the organisation.

• Continuously acquire new competencies and accept new challenges.
• Offer suggestions and improvements to existing processes and champion them through to implementation.
• Work with highly sensitive material and information with discretion and confidentiality.
• Ability to be flexible in response to changing priorities and needs.

What you Will Bring;

• 1+ years working in a financial services environment in a secretarial or administrative capacity is preferred
• Strong written, interpersonal and communication skills.
• Systematic and organised approach to workload, including effective prioritisation, time management and the ability to cope with rapidly developing situations.
• Ability to work on own initiative. Strong execution of administrative activities, with high attention to detail and accuracy.
• Strong MS Office skills. Knowledge of MS Teams and Diligent would be an advantage.

Why Work for AIB:We are committed to offering our colleagues choice and flexibility in how we work and live and our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements.Some of our benefits include.

• Market leading Pension Scheme
• Healthcare Scheme
• Variable Pay
• Employee Assistance Programme
• Family leave options
• Two volunteer days per year

Please click for further information about AIB’s PACT – Our Commitment to You.Key Capabilities

• Customer First: Building strong customer relationships and delivering Customer-Centric solutions.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Eliminates Complexity – Identifies and creates clear, effective, and efficient processes​

Technical Capabilities

• Prioritisation – Understands how to balance urgent and important tasks and applies judgment to make trade-offs on time and resources when faced with competing demands.

• Attention to Detail – Demonstrates a concern for accuracy and thoroughness so that sufficiently detailed information is logged correctly.

If you are not sure about your suitability based on any aspects of the role advertised, we encourage you to please contact the Recruiter for this role Conor Kearney, at for a conversation.AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please email the Talent Acquisition team atDisclaimer:Unsolicited CV’s sent to AIB by Recruitment Agencies will not be accepted for this position. AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.Application deadline : Thursday 10th July 2025

Expected salary

Location

Dublin

Job date

Fri, 20 Jun 2025 22:48:37 GMT

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