Congress and Events Coordinator EMEA

Job title:

Congress and Events Coordinator EMEA

Company:

Terumo BCT

Job description

Job Title: Congress and Events Coordinator – EMEAJob Summary:
The EMEA Congress and Events Coordinator plans and executes high-impact congresses and corporate events that enhance customer engagement and drive business results. This role requires exceptional organization, communication and cross-functional collaboration, with sensitivity to diverse EMEA cultures. The successful candidate is passionate about event management, is calm under pressure, and understands the realities of the event planning cycle.
Key responsibilities include the planning, execution and management of various events such as congresses and exhibitions, internal and corporate events including venue scouting, equipment organization, room setup, cost containment, vendor management, and exhibition build. This role will also manage day-to-day administrative tasks that accompany the work. The role will focus on activities in the EMEA region with the opportunity to support global events as assigned.
Reporting to the Senior Manager, Corporate Communications, this role works in partnership with the EMEA Corporate Communications and Event Management Manager and is part of the Global Corporate Communications team.Essential Objectives and Responsibilities:

• Plan and execute various congresses, exhibitions, and select internal events within budget and deadlines.
• Execute event administration at all levels of event planning.
• Administration for various corporate communication team activities such as invoice reconciliation, meeting management
• Develop and manage event project plans, ensuring alignment with business goals.
• Manage vendor relationships, venue selection, and logistics.
• Ensure compliance with legal, health, and safety regulations.
• Oversee event execution, including setup, on-site coordination, and post-event evaluation and all accompanying administrative tasks.
• Manage event budgets, expenses, and vendor contracts in collaboration with finance.
• Ensure brand consistency in messaging, materials, and event experiences.
• Maintain the master trade show calendar and event records.

Minimum Qualification Requirements:
Education:

• Bachelor’s degree or certification in Event Management, Marketing, Communications, or equivalent experience.

Experience:

• 2+ years of experience in congress or event management, preferably in the healthcare industry

Skills:

• Excellent time management, administrative and organizational skills with attention to detail and deadlines.
• Ability to manage multiple projects/events simultaneously.
• Effective communication skills in English, additional regional languages an asset (French, Spanish, German, Arabic or other EMEA languages)
• Excellent people skills and ability to work effectively and comfortably with all levels in the business, in a matrixed environment, and in a collaborative setting.
• Demonstrated ability to remain calm under pressure.
• Ability to collaborate across teams and cultures in the EMEA region.
• Budget management experience with proficiency in Excel.
• Problem-solving mindset with adaptability under pressure.
• Proficiency in Microsoft Office
• Flexibility to work outside standard office hours

Physical Requirements:

• Typical office environment requirements include reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.
• Travel required up to 20%.
• Occasional Weekend work or irregular working hours might be required depending on the event dates.

Expected salary

Location

Bruxelles

Job date

Sat, 05 Apr 2025 02:40:03 GMT

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