Corporate Secretary Assistant

Job title:

Corporate Secretary Assistant

Company:

Flow Traders

Job description

Flow Traders is looking for a Corporate Secretary Associate to join the Corporate Secretary Team at Flow Traders. This is a unique opportunity to operate within the beating heart of a fast-paced fintech firm, with significant exposure to board members and senior leadership at Flow Traders. In this role you will be responsible for a wide array of day-to-day tasks as well as various recurring and one-off projects.You will play a role in the governance and regulatory ecosystem of our Euronext-listed firm with its largest subsidiary in Amsterdam being an investment firm, operating under the Investment Firm Regulation/Directive (IFR/D). Working closely with the Deputy Corporate Secretary and Chief of Staff as well as other senior leaders in the firm, you will ensure that our company remains at the forefront of legal and industry developments and best practices in corporate governance.What you will do:

• Board and Committee Governance: Support in and facilitate board and committee meetings across core areas including Risk & Sustainability, Audit, Remuneration & Appointment, and Trading & Technology. together with the Chief of Staff of Flow Traders B.V. and deputy corporate secretary of Flow Traders Ltd., you will support in the creation of strategic agendas and ensure that meeting minutes are thorough, accurate, and compliant with stakeholders’ expectations.
• Corporate Governance and Legal Advisory: Support in advice on corporate law and governance related queries from internal and/or external stakeholders, helping to guide the resolution of governance questions and the drafting of essential legal documents.
• General Meetings of Shareholders: Support with the organization and execution of (annual) general meetings of shareholders, including logistical and content related aspects.
• Annual Report Governance Sections: Assist in drafting the governance sections of the firm’s annual report, ensuring that all disclosures align with legal requirements and stakeholder sensitivities.
• ESG Initiatives and Disclosures: Support in taking a proactive role in the firm’s ESG initiatives within the scope of the Corporate Secretariat.
• Governance Framework and Regulatory Compliance: Support in taking a robust governance framework that encompasses regulatory obligations, e.g. those resulting from the Market Abuse Regulation.
• Process Optimization: Take ownership for process-optimization including standardizing, streamlining, and elevating the administrative processes within the Corporate Secretary function. This will include ways of working, LegalTech tooling, standard operating procedures, templates and policies.
• Stakeholder Collaboration: Collaborate closely with internal teams, including Investor Relations, Communications, Corporate Strategy, Corporate Affairs, Legal, Compliance, Finance, and Tax. Externally, you’ll engage with proxy advisors such as ISS and Glass Lewis, as well as shareholder representative groups (e.g. Eumedion).

What you need to succeed:

• 2-5 years of relevant working experience, e.g. in a law firm, a corporate/trust services firm, or a large corporation
• Knowledge of corporate law and corporate governance is a prerequisite
• Proficiency in English, both written and spoken is a prerequisite, proficiency in Dutch a strong advantage
• Team player personality with excellent interpersonal, communication and organizational skills
• Determination to achieve high-quality results and an eagerness to learn
• Ability to work under pressure and work flexible hours if needed
• Excellent organizational skills
• Ability to effectively engage different stakeholders in and outside the organization
• Knowledge of insider dealing regulations and ESG developments is an advantage

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.

Expected salary

Location

Amsterdam, Noord-Holland

Job date

Fri, 14 Mar 2025 05:00:25 GMT

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