EUTOPIA Policy Officer

Vrije Universiteit Brussel

Job title:

EUTOPIA Policy Officer


Vrije Universiteit Brussel

Job description

EUTOPIA is an alliance bringing together 10 European universities from 10 different European countries, aiming to become an open, multicultural, confederated operation of connected campuses. The Central Office of the alliance is looking for a Policy Officer who will report to the Secretary-General of EUTOPIA. This role offers a chance to join our team and expand your skills in a dynamic and supportive environment within EUTOPIA.The Policy Officer, working closely with the Secretary-General and Deputy Secretary-General, will facilitate coordination and implementation of the activities of the alliance’s governing bodies. In this role, the successful candidate will also lead and support the monitoring and analysis of EU policies and funding programmes, providing advice for the strategic development of the alliance.Specific responsibilities will include:

  • Monitor and analyse EU policies and initiatives of interest in Higher Education and Research, providing strategic advice to the alliance.
  • Coordinate and/or support the activities of EUTOPIA governing bodies with their Chair and Vice-Chair, including preparation of meeting agenda and briefing papers, reporting and following up after meetings.
  • Analyse EU funding programmes (e.g. Erasmus+, Horizon Europe) and advise on opportunities for development of the alliance’s activities.
  • Lead or contribute to designing surveys, analysing data and drafting reports related to the implementation of the alliance activities.
  • Assist and support the organisation of the EUTOPIA Central Office activities as required.

For this position, the EUTOPIA Central Office located at the VUB Main Campus in Etterbeek will be your home base.What do we expect from you?

  • You have attained a master’s degree and have at least 5 years of relevant working experience for this role.
  • You have an excellent knowledge of the Higher Education sector with relevant professional experience in Education and/or Research at a European level.
  • You are familiar with the EU funding programme structure and requirements and have been involved in the submission and delivery of several EU-funded projects.
  • You have excellent analytical and critical thinking skills, which you have learnt to apply in writing briefing papers and reports.
  • You are experienced in preparing supporting materials for meetings or events, including collecting data, statistics, or examples and preparing visual aid and presentations.
  • You have excellent writing skills and are a great communicator, fluent in English (spoken and written). Knowledge of any other EU official languages is an advantage.

Are you going to be our new colleague?Then we offer you a contract of indefinite duration with a gross monthly salary linked to grade 7 or grade 8, depending on your level of degree, competences and previous relevant work experience. Our salary scales can be found on our website under “Working at VUB”.At the VUB we guarantee an open, involved and diverse workplace, where we offer you opportunities to (further) expand your career. In addition, you will enjoy benefits such as:

  • Full reimbursement of public transport and/or a bicycle allowance;
  • Free hospitalization and very attractive group insurance with guaranteed income;
  • Working from home (up to two days a week), a teleworking allowance of 50 euros per month, the tools to be able to work from home and be well rested;
  • Tasty meals in our campus restaurants at an attractive rate;
  • Advantageous sports and subscription, a range of discounts via Benefits@Work (in all kinds of shops, on flights, in petrol stations, amusement parks…) and Eco vouchers;
  • Daycare on campus, discount on holiday camps;
  • The space to shape your job content and continuously learn through our VUB learning platforms;
  • An open and family friendly working environment with attention to your work-life balance, an exceptional leave scheme with 35 days of leave, office closure between Christmas and New Year and 3 extra days of leave;
  • And finally: friendly colleagues with a healthy drive and a good sense of humor

Is this the job you’ve been dreaming of? Apply before the 29th of April. Send us your CV, letter of motivation and the highest degree you’ve attained.Your application will undergo various steps as follows:

  • Step 1: CV screening by one of our recruiters.
  • Step 2: A Practical exam (which you can do at home); this is scheduled during the week of May 2nd.
  • Step 3: A final interview scheduled during the week of May 13nd(although we reserve the right to change the date).

Do you have questions about the job content?Contact Mattia Bellotti (Secretary-General EUTOPIA) atDo you have questions about the offer or the selection procedure?Contact Sammy-Jo Van Tendeloo atWould you like to know what it’s like to work at the VUB?Go to and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.

Expected salary



Job date

Wed, 10 Apr 2024 07:49:07 GMT

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