Executive Assistant

Job title:

Executive Assistant

Company:

RSK Group

Job description

About UsCS2, part of RSK Group, is seeking an Executive Assistant to join our rapidly growing team on a full time FTC basis in Northampton. Whilst this is a fixed term role at present, there is the potential for it to become a full time role.ResponsibilitiesIn this role you will be working closely with and supporting a team of surveyors providing them with proactive and accurate administrative support to optimise workflow procedures, including scheduling, correspondence, human resources, and meetings.Your role will be to take responsibility, and ownership of email correspondence, requests for information, project management, deadline compliance, and important documents and files, coordinating responses and assigning tasks and maintenance of electronic systems.You will be a team player with a high level of customer service skills and a can-do attitude * Preparing and issuing meeting agendas, performing research for meetings, minute taking and chasing of actions.

• Organising, scheduling and attending face-to-face and teams meetings where appropriate.
• Drafting contractor certificates and notices prior to the formal approval and issue.
• Booking travel arrangements, flights and accommodation, including arranging access for inspections and co-ordinating external suppliers for surveys.
• Obtaining quotations from consultants as relevant and assisting with organizing works on site (where relevant).
• Running and maintaining a digital workspace, ensuring all documentation is up to date and available to all parties.
• Assisting with updating and circulating construction programmes for multiple projects.
• Maintaining electronic filing system in compliance with ISO 9001 regulations.
• Liaising with business clients.
• Collating information for monthly reports to be sent to the client (where required).
• Managing project specific diary and email management.
• Receiving sub-contractor invoices and action accordingly.
• Overseeing the administration of collateral warranties and contracts.
• Ensuring contractual insurances are up to date and valid to the agreed sum. Maintain a tracker document in this regard.
• Assisting with checking that the H&S and O&M Manuals provided by the contractor are complete and ready to issue to the client.
• Managing balance of professional fees (where relevant), along with creating and issuing invoices to internal and external parties by each month end.
• General office administration duties including typing, filing, printing, word processing, creating and maintain various trackers/action logs and other administrative duties on a day-to-day basis.
• This is indicative of the role, however, there will be other duties and responsibilities that you may be required to undertake from time to time.

Person Specification

• Minimum of 5 GCSEs at Grade C/5 or above, including English and Mathematics.
• Previous administration/secretarial experience/project management experience – ideally within the construction industry.
• Good knowledge of Microsoft Office
• Ability to manage own time and workload.
• Keen eye for detail.
• Ability to type to 60 wpm is desirable.

RSK Group is an Equal Opportunities EmployerMore detailed job description attached.#Adminstration&Support #Recruitment #RSKFamilyRSK will not accept unsolicited CVs from agencies other than RSK PSL or Secondary agencies.We are building surveying and cost consultancy experts providing a full range of multi-disciplinary property and construction services for all market sectors across the UK and Europe. Our services include construction consultancy, building surveying, dilapidations, cost consultancy, and energy and sustainability consultancy. From industrial and defence to retail and residential, our experts endeavour to find the best solutions: long-term, cost-effective and strategic.We pride ourselves on our principled approach to business by fostering trust with our clients. We place passion, partnership, and performance at the forefront of everything we do to ensure that we deliver the best outcomes for our clients – the first time and every time. If you’re interested in an engaging career, working with other enthusiastic professionals, and making a difference, now is the perfect time to join us!CS2 is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues’ growth. We’re committed to preserving RSK’s people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognise that flexibility is key to fostering a dynamic and thriving workplace. Many of our office-based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments.We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations, and those with disabilities.If you’re passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?

Expected salary

Location

Northampton

Job date

Sat, 14 Jun 2025 22:07:33 GMT

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