Executive Assistant

Job title:

Executive Assistant

Company:

Prime Data Centers

Job description

Prime Data Centers develops, acquires, and operates data centers for some of the world’s largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development, Prime provides customers with ownership options and dynamic leasing models, defining a true corporate partnership.Summary
The Executive Assistant provides administrative support to the SVP of Development & Construction. This role is responsible for managing schedules, assisting with prioritization of tasks, and preparing documents for meetings.ResponsibilitiesSchedules personal and business appointments and manages scheduling conflicts, balances requests versus time commitments, and prioritizes sensitive mattersPrepares for meetings by gathering documents and arranging logisticsActs as the secretary for meetings and takes meeting minutesManages email correspondence and phone messages for the SVP and EVPActs as the intermediary for communication with other team membersBooks travel arrangements including but not limited to hotel, flights, rental car, group meal reservations, etc.Track and submits business expenses for review and reimbursement, and occasionally personal expensesOrganizes documents and files as necessaryPrepares and sends communications and memosManages office mail and ships packages as neededAssists with preparing recurring and ad hoc executive presentationsAssists with Asana management for the Product Delivery teamAssists HR with new hires when neededOrders office supplies and schedules maintenance of office equipmentOther duties as assignedSkills and Qualifications:Bilingual in Spanish and English is required1-2 years of experience in an administrative or office support roleProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent verbal and written communication skillsStrong organizational and time management abilitiesAttention to detail.Ability to maintain confidentiality.Friendly and professional demeanor with excellent customer service skillsAbility to work well under pressure in a team environment.Personal AttributesAttention to detail and perceptive to needs of the office.Proactive and able to work independently as well as part of a team.Problem-solving skills and adaptability to fast-paced environments.Strong verbal and written communication skills.Ability to prioritize and deliver high quality work.Ability to be flexible and adapt to changing situations at a high growth company.Growth oriented mindset.Prime Data Centers is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.Powered by JazzHR

Expected salary

Location

Madrid

Job date

Thu, 09 Jan 2025 23:38:54 GMT

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