Executive Assistant (Country Managing Director)

Job title:

Executive Assistant (Country Managing Director)

Company:

Equinix

Job description

Who are we?Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix’s trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.Job SummaryThis is a hybrid role (3 days office based).This position offers an exciting opportunity to work closely with the Managing Director and contribute to the success of the organization. If you are a proactive and organized individual with a passion to learn, we encourage you to apply.ResponsibilitiesMeeting/Event PlanningOrganize meetings, including scheduling, room reservations, and logistical arrangementsSupport the executive in preparing presentations and other materials, ensuring accuracy and qualityDevelop meeting agendas and ensure all necessary materials are prepared and distributedPlan and coordinate special events, such as conferences, seminars, and team-building activitiesCommunicationsMaintain an organized filing system for important documents, reports, and correspondencePrepare compelling presentationsSupport the approvals process by preparing and distributing necessary documentsScreen and prioritize incoming communications, including emails, phone calls, and messagesCollaborate with other administrative staff and executive assistants to ensure seamless operationsEnsure compliance with company policies and proceduresMaintain strict confidentiality of sensitive information and handle it with utmost discretionSpecial ProjectsCoordinate and assist with special projects as assigned by the Managing DirectorConduct research and gather information on various topics as requestedAssist in the preparation and distribution of meeting materials, taking notes, and compiling meeting minutes as requiredCreate action plans with clear roles, responsibilities, and deadlinesUtilize project management skills to coordinate and track tasks and deadlinesDrive people well being initiatives and eventsBudget/Expense ManagementManage budgets and track expenses to ensure adherence to financial guidelinesProcess expense reports and purchase orders accurately and in a timely mannerCalendar/Travel ManagementCoordinate the Managing Director’s calendar, including scheduling appointments, meetings, and travel arrangementsArrange travel accommodations, including flights, accommodations, and transportationQualificationsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant softwareExcellent organizational and time management skills, with the ability to prioritize tasks effectivelyStrong verbal and written communication skills, with a keen eye for detailAbility to work independently with minimal supervision and as part of a teamDiscretion and professionalism when handling confidential informationFlexibility to adapt to changing priorities and deadlinesBackground in project management is preferredProven years plus office experience is preferred. We are open to different background in this role. The key aspects are that the individual is a self starter, someone who is proactive with an enthusiasm to learnEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing .Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Expected salary

Location

Warszawa, mazowieckie

Job date

Wed, 09 Jul 2025 22:27:59 GMT

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