Executive Office Administrator

Oxford Brookes University


Oxford Brookes is a leading modern institution with big ambitions. We are seeking to broaden access to an Oxford Brookes education, increase our global footprint, and further enhance our reputation as a leading global University.

The Faculty of Technology, Design and Environment at Oxford Brookes has an international reputation for excellence, innovation and creativity.  Our constituent Schools deliver a rich and diverse portfolio of taught courses and research programmes spanning Architecture, Arts, the Built Environment, Engineering, Computing and Mathematics.

There is a wide range of staff development opportunities, and a challenging and interesting variety of work in this role.

This is a  full-time, permanent post in the Schools of Architecture and the Built Environment.

Experience required for post: Substantial administration experience. Experience of working autonomously and handling sensitive corporate information. The post holder is expected to exercise a high level of confidentiality at all times. This role will have access to a very wide range of confidential Faculty issues where discretion, good judgement, sensitive communication skills and good literacy skills are vital

Overall purpose of post: To provide comprehensive administrative support to the Heads of the School of the Built Environment and the School of Architecture

The post will involve:

  • diary management, communication within the designated school and wider faculty • liaising with colleagues within the faculty and across the University to share good practice.
  • acting as secretary to school and other relevant committees chaired by the designated member of the executive team.
  • liaision, on behalf of the designated members of the executive team, with staff in the faculty and across the University and with external organisations as appropriate by telephone, letter or in person.
  • responsible for the administration of all academic recruitment and selection activity, liaising closely with the Faculty Administrator.

You should have:

  • a good standard of academic qualifications or relevant experience and excellent written English • experience of working autonomously and handling sensitive corporate information.
  • fine-tuned, high quality communication and interpersonal skills.
  • excellent organisational, time management and prioritisation skills.
  • the ability to work closely with, and influence senior and academic staff.
  • minute-writing skills.
  • the ability to work successfully as part of a team • the ability to use software packages appropriate to an office environment.

To arrange an informal discussion about the role and responsibilities, please contact Ali Swift, Executive Office Manager, [email protected].

The closing date for applications is: 16 June 2023

Interviews for this position are expected to take place on: 04 July 2023

This role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the points-based immigration system, however applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route.

You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (NHS Dentist, Brookes Nursery, Gym and sports facilities). For more information about benefits please see the document ‘All about Brookes’ below.

CV and Personal Statement:

As part of the application process all applicants are required to complete our online application form by clicking on the “Apply for Job” button below. All parts of the application form should be completed and in the section of the form called “Supporting Documents”, applicants must upload their CV and a Personal Statement.  To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document.  The Personal Statement must then be uploaded to the application form along with the CV.

The University has adopted equality, diversity and inclusion as core values. We welcome applications from suitably qualified candidates whatever their background, and especially from BAME candidates who are under-represented in our workforce.

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