Facilities Administration Assistant (Finance)

Join Our Team as Facilities Administration Assistant!

The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant. You will help support operations across Oxford’s prestigious campuses by managing financial records, purchase orders, invoices and more.

The University of Oxford is a renowned institution with an international reputation for excellence. We are dedicated to addressing global challenges through innovative research and innovation, from reducing our carbon emissions to developing vaccines during a pandemic.

As our Facilities Administration Assistant, you will have the opportunity to:

•       Process invoices and purchase orders with care and precision

•       Run financial reports and reconcile accounts thoroughly

•       Respond to queries in a timely and professional manner

•       Support facilities teams with calls, bookings, filing, and administrative tasks

•       Continually develop your finance, systems, and service skills

As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including:

• Hybrid working arrangements for a healthy work-life balance
• 30 days of annual leave (excluding public holidays)
• Extensive personal and professional development opportunities
• Supportive childcare services for working parents and guardians
• Generous family leave for pregnancy, adoption, paternity, and shared parental leave
• Excellent contributory pension scheme for your financial future
• Salary sacrifice scheme for additional savings
• Subsidised sports centre membership to promote well-being
• Cycle loan scheme to encourage sustainable commuting
• Discounted bus and transit travel

In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere.

To Be Successful You’ll Need:

• Great communication, organization, and attention to detail
• Ability to work independently and prioritize dynamically
• Excellent IT skills including Office programs
• Knowledge and experience using Oracle Financials
• Experience in facilities administration or related finance roles – accounts payable experience a plus
• Diplomacy and professionalism dealing with issues

Application Process:

To apply for this position, please submit the following documents as part of your online application:

•  Covering letter/supporting statement

•  Curriculum vitae (CV)

•  Contact details of two referees (only contacted if you are successful)

Only applications received before 12 pm on Friday 22 September 2023 can be considered.

Interviews will be conducted in-person on Friday 29 September 2023.

Join Our Team Keeping Oxford at the Cutting Edge!