University of Oxford
Join Our Team as Facilities Administration Assistant!
The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant. You will help support operations across Oxford’s prestigious campuses by managing financial records, purchase orders, invoices and more.
The University of Oxford is a renowned institution with an international reputation for excellence. We are dedicated to addressing global challenges through innovative research and innovation, from reducing our carbon emissions to developing vaccines during a pandemic.
As our Facilities Administration Assistant, you will have the opportunity to:
• Process invoices and purchase orders with care and precision
• Run financial reports and reconcile accounts thoroughly
• Respond to queries in a timely and professional manner
• Support facilities teams with calls, bookings, filing, and administrative tasks
• Continually develop your finance, systems, and service skills
As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including:
- Hybrid working arrangements for a healthy work-life balance
- 30 days of annual leave (excluding public holidays)
- Extensive personal and professional development opportunities
- Supportive childcare services for working parents and guardians
- Generous family leave for pregnancy, adoption, paternity, and shared parental leave
- Excellent contributory pension scheme for your financial future
- Salary sacrifice scheme for additional savings
- Subsidised sports centre membership to promote well-being
- Cycle loan scheme to encourage sustainable commuting
- Discounted bus and transit travel
In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere.
To Be Successful You’ll Need:
- Great communication, organization, and attention to detail
- Ability to work independently and prioritize dynamically
- Excellent IT skills including Office programs
- Knowledge and experience using Oracle Financials
- Experience in facilities administration or related finance roles – accounts payable experience a plus
- Diplomacy and professionalism dealing with issues
To apply for this position, please submit the following documents as part of your online application:
• Covering letter/supporting statement
• Curriculum vitae (CV)
• Contact details of two referees (only contacted if you are successful)
Only applications received before 12 pm on Friday 22 September 2023 can be considered.
Interviews will be conducted in-person on Friday 29 September 2023.
Join Our Team Keeping Oxford at the Cutting Edge!
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