Facilities Administration Assistant (Finance)

University of Oxford


Join Our Team as Facilities Administration Assistant!

The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant. You will help support operations across Oxford’s prestigious campuses by managing financial records, purchase orders, invoices and more.

The University of Oxford is a renowned institution with an international reputation for excellence. We are dedicated to addressing global challenges through innovative research and innovation, from reducing our carbon emissions to developing vaccines during a pandemic.

As our Facilities Administration Assistant, you will have the opportunity to:

•       Process invoices and purchase orders with care and precision

•       Run financial reports and reconcile accounts thoroughly

•       Respond to queries in a timely and professional manner

•       Support facilities teams with calls, bookings, filing, and administrative tasks

•       Continually develop your finance, systems, and service skills

As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including:

  • Hybrid working arrangements for a healthy work-life balance
  • 30 days of annual leave (excluding public holidays)
  • Extensive personal and professional development opportunities
  • Supportive childcare services for working parents and guardians
  • Generous family leave for pregnancy, adoption, paternity, and shared parental leave
  • Excellent contributory pension scheme for your financial future
  • Salary sacrifice scheme for additional savings
  • Subsidised sports centre membership to promote well-being
  • Cycle loan scheme to encourage sustainable commuting
  • Discounted bus and transit travel

In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere.

To Be Successful You’ll Need:

  • Great communication, organization, and attention to detail
  • Ability to work independently and prioritize dynamically
  • Excellent IT skills including Office programs
  • Knowledge and experience using Oracle Financials
  • Experience in facilities administration or related finance roles – accounts payable experience a plus
  • Diplomacy and professionalism dealing with issues

Application Process:

To apply for this position, please submit the following documents as part of your online application:

•  Covering letter/supporting statement

•  Curriculum vitae (CV)

•  Contact details of two referees (only contacted if you are successful)

Only applications received before 12 pm on Friday 22 September 2023 can be considered.

Interviews will be conducted in-person on Friday 29 September 2023.

Join Our Team Keeping Oxford at the Cutting Edge!

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