Finance and Accounts Assistant

Job details

Department

Derby Theatre

Responsible to

Assistant Management Accountant

Location

Derby Theatre

Salary

£21,500 per annum

Closing date

Monday 1 April 2024

Contract type

Permanent

Post type

Full-time

Adaptive working type

Hybrid
This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework .

Reference

N/A

About the role

You will play a key supporting role in the finance delivery at Derby Theatre. You will play an essential part in supporting the Theatre team, to ensure the successful running of the organisation by providing advice on financial matters to staff and artists and implementing necessary financial strategies.

Derby Theatre is part of the University of Derby group; upon appointment you would be employed by Derby Theatre, not as an employee of University of Derby.

If you need any support with this application or wish to ask any questions, please contact Lauren Riley, Arts Administrator at [email protected].

Principal accountabilities

Use the Oracle finance system to convert requisitions to purchase orders, ensuring
budget, procurement and/or account coding is accurate

Raise and receipt requisitions for activities as requested by the Senior Management Team

Monthly housekeeping of purchase orders

Act as a procurement card holder to enable card purchases to be processed, maintaining
records, and completing returns as required

Raise sales invoice requests for activities undertaken

Provide support for month end processes e.g. GRNI and payroll data

Run reports from the finance system to aid budget and project managers to manage their
budgets and provide support for creation/collation of external returns

Ensure all transactions are processed in accordance with Derby Theatre/University
financial procedures and regulations

To coordinate payroll including weekly payroll for productions and monthly payrolls for
casual members of staff

Provide support for year end, audit preparations and for project specific audits by
providing all required backing information to deadlines

Processing of theatre vouchers

Where required, support the Assistant Management Accountant with phasing, entering
and collection of non-pay information for budgets/forecasts

Deputize in the absence of the Assistant Management Accountant

Collating show and token settlements in line with agreed contracts, box office reports and
contra charges

Be fully aware of health and safety responsibilities

Coordinating and processing of One Time Payments

For full list of responsibilities please see the job description.

Person specification
Please see Derby Theatre website for full job description
Benefits

Holiday: 28 days per annum, including public holidays, rising to 33 days over five years

Probation: Appointment will be subject to satisfactory completion of a six-month probationary period.

Notice: One month during probationary period, two months thereafter.

Benefits: Complimentary or discounted tickets to selected shows (non-transferable and subject to availability), free travel on University of Derby buses.

How to apply

Download an application form and equal opportunities monitoring form (these are combined in one document). You must fill in this form to apply as no CVs will be accepted.

Website – https://derbytheatre.co.uk/job/finance-and-accounts-assistant/

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

What is Adaptive Working?

Adaptive working is about enabling a high-performing, flexible, and responsive work culture where the place, time, and manner of working are tailored to the specific work activity. This approach ensures that the working environment, including both physical and social surroundings, supports employees to perform at their best and meet the university’s evolving needs.

In addition, adaptive working involves intentionally designing workspaces to support a range of activities and disciplines, providing the right environment for meaningful in-person connections and effective collaboration. This includes ensuring that employees have access to the necessary equipment and resources from their first day at the university.

Adaptive working encompasses different modes of working such as site-based, remote or hybrid working. It is a broad framework within which all staff can operate effectively according to their role.

Equity, diversity and inclusion

The University of Derby is committed to promoting equity, diversity and inclusion. However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.

A university that celebrates youA university that celebrates you

Further details

Download Finance and Accounts Assistant – Derby Theatre job descriptionDownload Finance and Accounts Assistant – Derby Theatre job description

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.