Fleet Service Manager

Job title:

Fleet Service Manager

Company:

Ascension Executive Recruitment

Job description

Responsible for overseeing maintenance activities to ensure the upkeep and efficient operation of a fleet of over 200 vehicles and associated equipment.Reporting Line:
Reports to the Head of Operations, ensuring strict documentation and cost tracking of all maintenance-related activities through internal systems.Key Responsibilities:Regulatory Compliance

• Ensure full compliance with relevant vehicle maintenance legislation, including scheduling and record-keeping.

Fleet Maintenance Management

• Assist in developing and implementing vehicle and equipment maintenance policies.
• Maintain a 12-month maintenance plan for the entire fleet, including:

• Scheduling periodic vehicle inspections.
• Scheduling routine servicing.
• Documenting routine oil and water checks.
• Addressing reported defects in a timely manner.

Insurance & Claims Management

• Oversee the processing and management of insurance claims, including accident reporting and cost tracking.

Financial Oversight & Invoice Management

• Obtain maintenance-related quotes and invoices.
• Issue purchase orders and maintain financial records.
• Ensure strict adherence to budget and notify management of any deviations.

Compliance & Documentation

• Ensure vehicles carry required documentation (e.g., logbooks, insurance).
• Enforce defect reporting systems and address issues promptly.
• Monitor service providers to ensure timely and professional vehicle maintenance.
• Coordinate in-house maintenance staff workloads.
• Serve as the point of contact for audits in this area.

KPI Reporting & Administration

• Generate and monitor key performance indicator (KPI) reports.
• Maintain updated vehicle records to meet all legislative requirements.
• Ensure all maintenance-related paperwork is properly documented.

Training & Development

• Undergo and stay updated on required company training.
• Train new staff as needed.

Requirements:

• Minimum of 3 years of experience in a transport supervisory or fleet management role.
• Strong knowledge of the transport or vehicle service industry.
• Proven ability to manage a large fleet.
• Analytical mindset with strong numerical skills.
• Excellent negotiation and communication abilities.
• Strong problem-solving skills and decision-making intuition.
• Ability to work effectively in a high-pressure transport environment.
• Positive attitude with the ability to influence others effectively.
• Previous experience in a similar role is an advantage.

ConsultantClaire McGonigleApply now

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Expected salary

€60000 – 65000 per year

Location

Dublin

Job date

Sun, 16 Feb 2025 02:14:49 GMT

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