Working at Oxfam
Oxfam is a global movement of people working together to end the injustice of poverty.
About the Project
Oxfam GB intends to bid for the commercial tender ‘Design, Delivery and Management of Scottish Government’s International Development Equalities Programme, Woman and Girls Fund (W&GF) funded by the Scottish Government International Development (IT) department. This Fund will target Malawi, Zambia and Rwanda. We are now seeking expressions of interest for long term grants and donor compliance coordinator that will provide partner grants and contract management support, and ensure compliance with Oxfam and donor’s policies and guidelines. If selected, your CV will be included in our application and if the bid is successful the role will be awarded.
About the Role
Job Title: Grants and Donor Compliance Coordinator
Indicative Start date: November 2023 (subject to award of funding)
Length: 4 years (with initial offer of two year contract)
Project Location: The position will be based in one of the following countries: Malawi, Zambia
Indicative duty stations: Lusaka, Lilongwe
The Grants and Donor Compliance coordinator will be responsible for providing partner grants and contract management support and ensure compliance with Oxfam and donor policies and guidelines.
They will be responsible for:
1. Grants and contract management (50%).
a. Working with finance, support the review of donor budgets ensuring high quality standards and compliance with optimum cost recovery in alignment with organizational and donor requirements
b. Support business development manager & funding manager to ensure Oxfam’s contract management processes are respected.
2. Sub-grants to local delivery partner compliance (50%)
a. Working with the Team leader to manage the administration and oversight of funding direct to smaller organisations as part of the implementation and delivery of fund management mechanism, including due diligence processes and contract administration.
b. Support partners in managing the grant cycles, budget and reporting to ensure donor compliance;
c. provide overall coordination to partner site visits and any compliance activity by engaging relevant staff;
d. engage in capacity sharing activities;
e. support and coordinate the review of partner reports to ensure alignment with donor requirements and identify possible risks.
What we are looking for:
We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.
An ideal candidate for the role will also be / have:
· Undergraduate degree or diploma
· Fluent written and spoken English
· Knowledge of basic contract management processes, institutional donors and/or program funding.
· Organisational awareness: ability to find out how to get information and who to keep informed. At least one-year experience of dealing with funding contracts from a range of institutional donors e.g. FCDO, Scottish Government, EU.
· Experience of reviewing financial and narrative reports.
· Experience of working with financial data, strong numeracy and financial skills.
· Excellent attention to detail.
· Excellent administrative and organisational skills and at least three years previous office experience
· Ability to juggle multiple requests and to liaise with many different levels of staff internally and externally.
· Ability to manage own time effectively. Willing and able to adapt priorities in order to respond to changing demands
· Strong interpersonal and communication skills and ability to coach others on procedures.
· Ability to work effectively in a diverse team and under pressure.
· Initiative and tenacity.
· Previous experience in fund management to small organisations.
We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.
From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more.
You can read more about all Oxfam has to offer here.
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.
How to apply:
As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.
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