Head of Integrated Business Support Branch (IBSB)

Job title:

Head of Integrated Business Support Branch (IBSB)

Company:

NATO

Job description

1. POST CONTEXTThis is a position within the Centre for Maritime Research and Experimentation (CMRE), an organization of the North Atlantic Treaty Organization (NATO).CMRE is an established, world-class scientific research and experimentation facility that organizes and conducts scientific research and technology development, centred on the maritime domain, delivering innovative and field-tested Science & Technology (S&T) solutions to address defence and security needs of the Alliance.The Head of Integrated Business Support Branch (IBSB) plays a pivotal role in driving the Centre’s success through strategic planning, efficient resource management, and effective collaboration with internal and external stakeholders.2. PRINCIPAL DUTIESThe IBSB Head will support and advise the Director while contributing to business management, strategic planning, and development. This role requires proactive initiative and close collaboration with management, scientific, and engineering teams to ensure the efficient operation and advancement of the Centre’s objectives.

• Business Management: Contribute to the development and implementation of coherent business policies, procedures, and strategies to enhance efficiency and effectiveness.
• Strategic Planning: Facilitate and contribute to the Centre’s strategic and business planning process, particularly focusing on the CMRE Management Plan.
• Financial Support: Assist the Head of Finance and Contracting in identifying planned income, analysing actuals against plans, and supporting financial management processes.
• Project Development: Provide tools, templates, and assistance to facilitate project development and proposals, including conducting business analysis and resource allocation.
• Programme Coordination: Coordinate and supervise the delivery of the programme of work documentation for the NATO S&T Board, ensuring alignment with strategic objectives and timelines.
• Project Management: Supervise the project management system and provide support to user communities, including training and guidance on project management tools.
• Customer Relations: Act as a liaison officer in establishing NDA/MOU agreements with customers, ensuring compliance and effective communication.
• Output Coordination: Coordinate and facilitate CMRE outputs, including in-year project reviews and analysis of technical, resource, and financial aspects.
• Policy Development: Produce analysis and draft policy papers, documents, instructions, and briefs, contributing to internal and external communication and decision-making processes.
• Quality Management: Maintain internal Quality Management processes and procedures, ensuring compliance with standards and regulations in areas such as Time Accounting, Annual Reporting, Performance Management, Recruitment, Procurement, and Financial Statement.
• Representation: Represent CMRE to NATO committees, particularly the STB, Infrastructure and Budget Committees, by preparing and presenting relevant information and reports.

3. SPECIAL REQUIREMENTS AND ADDITIONAL DUTIESa. Flexibility ClauseThe incumbent may be required to perform other related duties even in other parts of the organization as directed (in particular, the incumbent can expect to work as a member of Working Groups, Project Teams, etc. for defined periods of time).All other related duties should correspond with the required competencies for the job.b. Deployment/TravelThe incumbent may be required to undertake TDY assignments within and outside NATO boundaries.4. ESSENTIAL QUALIFICATIONSa. Professional/ExperienceAt least 5 years of proven experience in business management, strategic planning, and project coordination in the scientific and research environment, industry or government.b. Education/TrainingMaster’s degree at a nationally recognized/certified University in Business Administration, Management, Science, Engineering, or related field and 5 years post-related experience.c. Language RequirementsA thorough knowledge of English language, both written and spoken is essential. Some knowledge of French is desirable.Min English SLP 3333NOTE: Most of the work of CMRE is conducted in the English language.5. DESIRABLE QUALIFICATIONS

• PhD in information technology, accounting, business administration, public administration, finance, management or scientific fields.
• MBA (Master of Business Administration)
• Broad understanding of scientific / technical programs and related support areas.
• Proficiency in project management tools.
• Knowledge of NATO procedures and regulations is desirable.

6. COMPETENCIESThe successful candidate possesses the following competencies / personal attributes:

• Strong analytical. Problem- solving and decision-making skills.
• Excellent communication, presentation and interpersonal skills.
• Ability to work effectively both independently and as part of a team.

All CMRE personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct agreed by the North Atlantic Council (NAC), and thus display the core values of integrity, impartiality, loyalty, accountability, and professionalism.7. REMARKSThe duties are mostly performed in an office environment, but staff may be required to work onboard a vessel.About Us:The Centre for Maritime Research and Experimentation (CMRE) is part of the NATO Science and Technology Organization (STO). The mission of the STO is to help position both national and NATO science and technology investments as a strategic enabler and technology advantage for the defence and security posture of NATO Allies and partners. The Centre conducts scientific research and technology development and delivers innovative field-tested S&T solutions to address the defence and security needs of the Alliance. CMRE has more than 60 years of experience and has produced a cadre of leaders in ocean science, modelling and simulation, acoustics and other disciplines, as well as producing critical results and understanding that have been built into the operational concepts of NATO and the Nations.What we offer:

• Salary (Pay Basis): 8,497.37 (EUR) Monthly*

*Salary value as per 2024. Subject to future adjustments in accordance with North Atlantic Council decisions. * Grade ABCL grade A4/ NATO grade G20.

• A world class research facility located in the seaport of La Spezia, Italy supported by two specialised research vessels.
• An exciting place in which to work situated at an ideal location, the port of La Spezia, Italy, enabling synergy with regional and global academic institutes and industry.
• Salary and conditions of employment will be in accordance with the NATO Civilian Personnel Regulations (NCPR), which includes a rewarding salary and a comprehensive system of allowances, supplements and insurances to support families and, in case of expatriated staff, offers an interesting “expatriate” package.
• A generous annual leave and, (where eligible) home leave.
• The successful candidate will be offered a three years’ definite duration contract which may be renewed for subsequent periods subject to business needs, satisfactory performance and the need to rotate skills and talent within the Organization.
• Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment to another post of a similar nature, which might become vacant in the near future, albeit at the same or a lower grade, provided they meet the necessary requirements.

Our recruitment process:

• Please note that we can only accept applications from nationals of NATO member countries.
• Applications (including the most relevant publications, the diplomas – stating the highest level of education – and a CV) for this vacancy are to be submitted using the E-recruitment system.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the CMRE Medical Adviser.

Additional information:

• CMRE values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. We welcome applications of nationals from all Member States and strongly encourage women to apply.
• Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

For more information on how to apply:NOTE:NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

Expected salary

Location

La Spezia

Job date

Sat, 06 Apr 2024 05:10:42 GMT

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