HR ASSISTANT (INT9576)

The Role:

Recruitment and Selection

• Support the HR Team with recruitment in accordance with the safer recruitment procedures.
• Support the HR team in running the recruitments through the Recruitment system (eArcu)
• Represent HR in panel interviews and the consultant hiring meetings.
• Run the Consultancy hiring process as per the Consultancy Standard Operating Procedures (SOPs)
• Ensure all the necessary documentation is completed and filed appropriately for the consultants
• Coordinate with the HR Team on the background check for the consultants
• Prepare Consultancy Agreements as per the procedures and requirements
• Provide briefing to the consultants on the Non – Staff Code of Conduct and Safeguarding policy and standards
• Coordinate with the Program staff to understand the requirements of the consultancies and ensure all documents are approved / signed off at all times.
• Support the other members of the HR team with the HR Operational tasks
• Any other duties as assigned by the manager.
• Develop recruitment plan of Pakistan country program with the help of recruiting managers and ensure the following

Medical Benefit and Insurances

• Ensure medical plan is followed and timely support is given to staff regarding their medical entitlements.
• Process all the medical bills in a time manner and ensure it is recorded in GOLD as per the medical scheme.
• Handle queries related to medical benefit.
• Provide support with any matters related to CIGNA
• Provide support on matters related to staff insurance.

Absence Management System (AMS)

• assist in managing the AMS. Do periodic checks to ensure the leave records are updated by staff and the managers.
• Resolve queries related to absence management system.
• Provide training to the new staff on the usage of Absence Management system.

HR Archiving and Scanning

• Assist in scanning and archiving of HR records
• Maintain the archiving records according to the check list

Flexfam:

This role will give you an opportunity to make a difference in Human Resources, to act as key contributor to Oxfam, to work with a group of passionate people that are specialists in their respective fields etc, training and development, offers fair pay and competitive benefits package.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.