International Payroll specialist FR, CH & GE

Job title:

International Payroll specialist FR, CH & GE

Company:

Kaplan Languages Group

Job description

Company DescriptionPart of Kaplan Inc., the Kaplan Languages Group (KLG) is made up of Kaplan International Languages, ESL Education, and Alpadia Language Schools. Language travel is an inspiring business sector with lots of scope for fun and creative work. Our student’s study from 1 week up to a full academic year and we are proud to welcome language learners from over 100 countries, ensuring a great cosmopolitan mix in our classrooms across the globe. With a network of and -branded schoolsand summer camps spanning seven countries, KLG has the largest presence of any international language school in the English-speaking world, as well as France, Germany and Switzerland. In addition, , Europe’s largest language education travel agency matches students with the right language course for them.Job DescriptionThe aim of CH-FR and German Payroll & Administrative Specialist position is to ensure that payroll operations are handled accurately, efficiently, and in compliance with legal regulations for France and Switzerland and Germany language camp seasonal staff.Payroll Management

• Processing payroll accurately and on time for the CH Spring camp and CH Summer Camps in collaboration with the local fiduciary in Switzerland.
• Support on the German contracts and processing payroll accurately and on time for the German Summer Camps
• Processing payroll accurately and on time for the FR Summer Camps in collaboration with the local fiduciary in France.
• Ensuring compliance with tax laws, labor regulations, and organizational policies.
• Assisting employees with payroll-related questions and resolving issues promptly.
• Communicating updates regarding payroll policies. Coordinate job adverts across various recruitment systems and channels for all summer positions
• Coordinate the Smart-Recruiter platform for FR / CH positions including job ads, interview scripts and ancillary processes
• Promote senior positions to, and liaise with, high potential staff alumni
• Maximise the returner rate of staff that worked for ALPADIA in previous years through effective communication and engagement

Compliance

• Ensure that recruitment and selection procedures follow the Alpadia CH / FR and German Safer Recruitment Policy, Accreditation CH / FR & GE criteria, and relevant legislation
• Coordinate the payroll figures submitted to the fiduciaries in FR, CH and GE ensuring payroll is fair, accurate and compliant
• Coordinate the Single Central Register and ensure that all recruiters and employees have successfully completed all pre-employment tasks
• Prepare contracts for all staff that accurately reflect the terms of employment presented at interview and in the Hiring Confirmation
• Ensure camp records are complete and compliant, in terms of original documentation and payroll
• Ensure appropriate staff risk assessments are prepared and shared accordingly with camp management

Miscellaneous – Operating Period

• Coordinate the overall deployment of staff during the operating period to ensure staff resources are effectively spread across the portfolio
• Coordinate HR Audits
• Coordinate all variations to contracts
• Support the delivery of the pre-summer training programme
• Provide information and support for successful applicants pre/post arrival
• Liaise with staff concerning any payroll queries
• Liaise with staff regarding any employment reference requests
• Support the wider KLG HR teams
• Contribute to the staff feedback process, helping ensure this is captured and analysed
• Other administrative tasks as required

QualificationsEssential

• Excellent interpersonal skills with the ability to interact with potential employees and build positive relationships
• Ability to understand and use key ICT packages relevant to the role
• Excellent written and verbal communication skills in French or German + English
• Effective decision-making skills
• Excellent organisation and time management skills with the ability to work independently and to deadlines
• Experience, knowledge or ability to articulate (‘sell’) the benefits and overall ‘Employer Value Proposition’ of the organisation to candidates

Desirable

• Previous recruitment experience, ideally in a high volume, seasonal organisation
• Experience of working in a language camp, school or similar environment

Additional InformationWhat we offer you

• A dynamic nd young work atmosphere
• An environment where corporate ethics and sustainable development matter
• Discounts on medical insurance
• Free coffee and tea
• Free breakfast on Mondays and fresh fruit on Thursdays

Contract: permanent contractActivity rate : 100%Place of work: Barcelona, SpainStart date: asapYou want this job? Apply in English (résumé and cover letter) here.PLEASE NOTE: Only applications fulfilling all criteria will be considered and only applications accepted for an interview will receive a reply.

Expected salary

Location

Barcelona

Job date

Thu, 13 Mar 2025 23:29:36 GMT

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