Legal Practice Managament Assistant

Job title:

Legal Practice Managament Assistant

Company:

Elite Touch Group

Job description

LEGAL PRACTICE MANAGEMENT ASSISTANTElite Touch are excited to be working with their well established client who are looking for an extremely well organised Legal Assistant to join the teamThis role would be suited for an experienced Legal Secretary who is looking for
a dynamic assistance role.You will be tasked with managing a team of fee earners/solicitors and administrative staff as well as assisting with the accounting, financial management, HR, IT and regulatory requirements of the firm.The role requires a confident and enthusiastic individual to assist a rapidly growing firm
and offers a good salary and long-term prospects for the right candidate.
This role supports the Managing Partner in all aspects of practice management and
compliance, contributing to the firm’s growth.MAIN DUTIES

• Assisting the Managing Partner with diary management etc
• Assisting with the general management of office by liaising with the buildings

concierge.

• Assisting with the stationery order and management; suppliers and third parties.
• Clients: Assisting with the firm’s Client Liaison management including but not

limited to client onboarding formalities, AML checks,

• File Management: file opening and closing processes, , ensuring that all files are

properly managed with records of correspondence, attendances, documents etc

• Performing legal cashier duties in relation to the firm’s office and client accounts

by complying with the firm’s policies and Solicitors Accounts Rules.

• Supporting the CFO and fee-earners with matter billing, including credit control
• Assisting with the firm’s budgeting process.
• Assisting the managing partner and firm’s accountants with reconciliations.
• Managing the firm’s accounting software- producing monthly management

reports/profit and loss reports
Business Development:

• Assisting with implementing the firm’s Business Development Executive with BD

Initiatives as directed by the managing partner including the firm’s Business
Plan(s).

• Liaising with the firm’s marketing and social media consultants.
• Attending networking events on behalf of the firm.

Human Resource Management

• Managing personnel files to include inductions, employment contracts,

grievances and disciplinary.

• Assist the managing partner with the recruitment including identification of role

vacancies, preparation of job descriptions, advertising and interviewing and
assessing candidates for administrative roles and fee earners;

• Monitor and feedback to the managing partner on staff performance in relation

to administrative staff.

• Assist with appraisals and 1-2-1s for administrative staff and assist the

managing partner in relation to the same with fee earners

• Supervise the maintaining of the continued professional development and

training records;

• Ensuring compliance with Employment Law and Health & Safety Legislation;
• Ensuring up to date records are kept of the firm’s staff databases, delegating

where appropriate to the Office Manager.

• Assisting with the management and work with internal and outsourced IT

service providers to make sure that all IT related matters of the firm are in good
working order.

• Liaising with the case management system provider to assist with system

updates and user ability.

• Assisting the practice Managing Partner with risk assessment and compliance

matters including regulatory and accreditation matters

• Working with Managing Partner to ensure all firm’s policies and procedures are

up to date, compliant with current legislation and amended as and when
requiredWHATS ON OFFER

• The post is full-time and on site.
• Probationary period – 3 months
• 28 days’ holiday per year including bank holidays
• Typical hours are Monday to Friday, 9am to 5:30pm.
• You may become entitled to enrolment into the firm’s NEST pension Scheme. You

can opt out of this.

• You will be entitled to be a member of a benefits scheme- Vitality Health

Development and Progression Opportunities
You will be appraised on a regular basis and specific training and development
opportunities will be agreed.Please apply as directed

Expected salary

£30000 – 40000 per year

Location

Isleworth, Greater London

Job date

Sat, 24 May 2025 22:32:18 GMT

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