Media Cymru Project Officer

Cardiff University

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Media Cymru Project Officer

The ground-breaking Media Cymru programme is supercharging Cardiff Capital Region’s thriving media sector in order to develop a global hub for environmentally sustainable and inclusive media innovation. Launched in 2022, Media Cymru will work with more than 100 businesses over the course of a five-year programme to drive sustainable economic growth through a range of targeted research, development and innovation (RD&I) activities. Led by Cardiff University, Media Cymru brings together 22 media production, broadcast, technology, university and local leadership partners for the first time. The £50m programme is funded through UKRI’s flagship Strength in Places Fund, Cardiff Capital Region, Creative Wales, industry partners and universities.

The Project Officer will provide support for all aspects of the day-to-day management and administration of Media Cymru and the Centre for the Creative Economy, working with colleagues across the University to ensure the effective and timely development and delivery of key systems, processes and procedures, with a particular focus on supporting funding competitions for businesses. The role holder will support the Fund Manager with the development and delivery of industry RD&I projects, financial management, key performance indicator (KPI) monitoring, award monitoring, data management and partnership development. They will support the organisation of meetings and events involving consortium partners and a wide range of external stakeholders.

It is the University’s policy to use the person specification as a tool for shortlisting. Candidates should evidence that they meet all of the essential criteria as well as, where relevant, the desirable. You are required to submit written evidence of how you fulfil each of the Essential Criteria in the Person Specification (and if met Desirable Criteria), using the same order/numbering in which they appear, in the form of a supporting statement. Please save as ‘Name_17850BR_Supporting Statement’ when uploading your attachment so it can easily be identified.

This post is full-time and fixed-term until 31 December 2026.

Salary: £32,332 – £34,980 per annum (Grade 5)

Date advert posted: Wednesday, 6 December 2023

Closing date: Monday, 8 January 2024

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

  • Support the programme’s Senior Management Team to enable the successful planning, delivery, monitoring, and evaluation of the Media Cymru programme, with a primary focus on supporting funding competitions for businesses (e.g. the Innovation Pipeline).
  • Provide advice and guidance on Media Cymru activities, such as funding competitions, to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood.
  • Collaborate with others to make recommendations and decisions about the administration of programme systems, processes, and procedures, developing links within and beyond the consortium to support the delivery and sustainability of the programme.
  • Support the planning and monitoring of programme progress and suggest ideas for corrective action, as appropriate and proactively change delivery according to customer requirements.
  • Work with the Programme Manager to monitor progress across the three work packages and produce progress reports.
  • Develop working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
  • Develop and support working groups involving colleagues across the programme and University to achieve the programme’s objectives.
  • Support the delivery of R&D funding calls involving grants to third parties in liaison with relevant teams across the University, delivery partners, and UKRI.
  • Support the ongoing review of risks in the delivery of challenges and funded R&D projects and work with the Delivery Team to help resolve issues as required.
  • Support the development of contracts and agreements with consortium partners and applicants.
  • Provide administrative support for meetings such as funding competition review panels.
  • Gather and analyse data to inform management decisions, establishing trends and patterns in data and creating reports.
  • Liaise with the relevant Professional Services departments to ensure the programme complies with university policies and procedures.
  • Work with colleagues across the Centre to ensure documentation is managed, filed, and stored in line with programme, Centre, and University protocols.
  • Undertake the training of others in areas relating to the team’s work.
  • Undergo personal and professional development that is appropriate, and which will enhance performance.

General Duties

  • Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
  • Abide by University policies on Health and Safety and Equality and Diversity.
  • Perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

Essential Criteria

Qualifications and Education

  • Degree/NVQ 6 or equivalent work-related experience.
  • Knowledge, Skills and Experience

  • Evidence of the ability to organise, prioritise, and plan time and resources, including personal time management and working to deadlines.
  • Evidence of ability to solve problems using initiative and creativity, and of ability to identify, develop, and select options independently.  
  • Evidence of excellent IT and numeracy skills including knowledge of MS Office applications and Outlook.
  • An understanding of project management tools and techniques, alongside experience of managing and delivering projects to agreed timescales and budgets.
  • Customer Service, Communication and Team Working

  • Evidence of the ability to understand and convey information which requires careful explanation, both written and oral.
  • Experience of engaging with a broad range of stakeholders to support work packages and the delivery of project activities.
  • Proven ability to work as part of a dynamic and committed team.
  • Planning, Analysis and Problem Solving

  • Experience of providing management information, briefings, updates, and reports.
  • Proven ability to work to deadlines and within budgets.
  • Desirable Criteria

  • A relevant postgraduate or professional qualification.
  • Experience of working in the Higher Education sector.
  • An interest in the media and/ or the creative industries.
  • Fluency in Welsh, written and oral.
  • An understanding of the practical implementation of equality, diversity, and inclusion policies.
  • Additional Information

    The Media Cymru consortium partners are the Alacrity Foundation, BBC, Boom Cymru, Cardiff Capital Region, Cardiff Council, Cardiff Metropolitan University, Cardiff University, Channel 4, Dragon Post (Wales), Ffilm Cymru Wales, Gorilla TV, Great Point Media, Nimble Dragon, Object Matrix, Rescape Innovation, Rondo Media, S4C, TownSq, University of South Wales, Unquiet Media, Wales Interactive and Welsh Government.

    Job Category

    Marketing, Media and Public Relations

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