Office Support Assistant

Job title:

Office Support Assistant

Company:

Cpl Group

Job description

Walgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Digital and IT Solutions Ireland Ltd (WBA D&ITS) is designed to support innovation in healthcare technology with the agility to respond quickly to WBA’s operational needs through a 24/7 ‘follow the sun’ model. WBA D&ITS optimizes pharmacy software platform operations by centrally managing selected digital pharmacy products.Our people are the reason for our success, and our focus is to scale and grow our Dublin office, simultaneously delivering work for Walgreens. We believe in hiring great people, and we want to ensure everyone has the best possible work experience every day. Together we strive to deliver More joyful lives through better health!Join our team as a Business Support Analyst and become a key player in managing and enhancing our office environment. This entry-level position offers a fantastic opportunity to gain hands-on experience in office management while working closely with HR and Finance. You’ll play a crucial role in driving office culture, , maintain our office to high standards, organizing office events, and even getting creative with arts and crafts while decorating the office for various occasions! If you’re enthusiastic about creating a vibrant and efficient workspace, this role is perfect for you!This is a hybrid position based in our Dublin 2 offices.Job descriptionWhat you will do:Office Management and Maintenance:

• Facility Management: Assist in managing facilities, liaising with building management and contractors (cleaning, electrical, IT, plants, etc.).
• Office Maintenance: Ensure the office is maintained to high standards, keeping it clean, organized, and functional.
• Canteen Management: Keep the canteen fully stocked and clean.
• Boardroom Management: Coordinate meeting room bookings, arrange catering, and maintain meeting spaces.
• Office Communication: Manage office communication and correspondence efficiently.

2. Event Planning and Fun Activities:· Event Management: Lead or support the planning and execution of internal and external events, including fun team activities.· Fun Committee: Be an active member of the fun committee, contributing ideas and energy to make our workplace enjoyable.· Office Decorations: Take charge of decorating the office for various occasions, using your creativity for arts and crafts.3. Collaborative Projects:· HR Support: Assist with office Health and Safety, scheduling interviews, onboarding and offboarding employees, prepare employee letters, etc.· Employee Experience: Help create a positive and engaging employee experience overall.· Marketing Coordination: Ensure promotional materials and merchandise are in stock for new hires and events.· Finance Support: Accurately process vendor invoices, match them to purchase orders and receipts, reconcile discrepancies, and obtain necessary approvals before payment. Maintain accurate accounts payable records and assist with month-end closing procedures. Respond promptly to vendor inquiries, reconcile statements, and resolve outstanding issues in a timely and professional manner.· IT Support: Assist the IT team with various projects as needed.· General Office Knowledge: Become the go-to person for office-related queries and assistance.What will make you successful:You will be able to:· Take initiative in planning and organizing office activities,· Effectively communicate with team members, contractors, and other stakeholders,· Handle a variety of tasks and projects with flexibility and a positive attitude.…. have:· Strong organizational and communication skills,· Strong attention to details· Great collaboration skills· Creativity,· A team-oriented mindset.…. and be experienced with:· No prior experience required, but a background in customer service, hospitality, or office administration is a plus.Join Us and Gain:· Professional Growth: Exposure to office management, HR, Finance, IT support and event planning.· Creative Outlet: Opportunities to express your creativity through office decorations and event planning.· Team Involvement: Be an integral part of the fun committee, enhancing our workplace culture.Learning Opportunities: Work closely with different departments, gaining valuable insights and skills for your future career development.We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply – we’d love to hear from you.WBA Technology Center is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, colour, age, family status, disability, religion, sex, sexual orientation, gender identity, nationality or ethnic origin.

Expected salary

Location

Southside Dublin

Job date

Sun, 03 Nov 2024 08:58:19 GMT

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