OHS Administration Services Manager

University of Oxford


The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Occupational Health and Safety (OHS) department is an essential function within Human Resources, delivering a range of services to all areas of the University in support of health, safety, and occupational health.

This newly created position will be key role to the successful running of the Occupational Health and Safety (OHS) department

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

•         An excellent contributory pension scheme

•         38 days annual leave

•         A comprehensive range of childcare services

•         Family leave schemes

•         Cycle loan scheme

•         Discounted bus travel and Season Ticket travel loans

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

Hybrid working is available with the working pattern to be to discussed at interview.

About the Role

The OHS department is introducing a new service delivery model that optimises access to our professional and clinical services.  As the Administration Services Manager, you will lead on a number of process change projects that will place efficient administration at the heart of our service improvement.

You will work closely with the department’s Senior Management Team, providing support with financial budgeting and strategic planning, whilst ensuring the smooth running of the OHS office.

You will also line manage and admin business support team, ensuring they provide an efficient, effective and professional administrative service.

You will also play a key role as the main interface with a broad range of internal and external stakeholders at all levels of seniority.

This is an exciting time to join the team and make a genuine impact in the future success of the OHS service.

About You 

You will have proven experience of managing and supporting a team through a period process review and improvement.

Experience of financial management processes such as budgeting and forecasting will also be required.

You will have excellent interpersonal and communication skills, with the ability to summarise and present complex information to others, and to interact professionally with senior stakeholders.

A high degree of self-motivation and the ability to work well when under pressure are also important.

Application Process

The closing date for applications is 12:00 noon on Monday 27 March 2023. Please upload a CV and supporting statement as part of your online application. Interviews will take place on 4 April 2023, and will be face to face.

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