OneZoo CDT Administrative Officer

16262BR

Cardiff School of Biosciences

Administrative Support

Advert

OneZoo CDT Administrative Officer for the Natural Environment Research Council (NERC), Biotechnology and Biological Sciences Research Council (BBSRC), Medical Research Council (MRC) OneZoo Centre for Doctoral Training (CDT) in Environmental Drivers and Solutions for Zoonoses
Cardiff School of Biosciences
This is an exciting opportunity to join the OneZoo CDT Administrative Hub, we are also currently advertising for a OneZoo CDT Manager both these positions are fixed term for 6 years the earliest start date will be 1st July 2023 and the latest start date will be 1st September 2023.
From October 2023, we will recruit the first cohort of students who will join the Centre for Doctoral Training in Environmental Drivers and Solutions for Zoonoses (OneZoo CDT). This transdisciplinary OneZoo CDT will equip the next generation of world-leading scientists with the skills and insight necessary to tackle current and future zoonotic threats. To design successful, innovative environmental prevention and control strategies, zoonotic drivers need to be understood through an integrated systems approach. Our students will build an in-depth understanding of the connectivity between key drivers of pathogen host shifts, spillover and onward transmission; exploring pathogen, environmental and human societal processes that can promote zoonotic disease and form the basis of integrated solutions. Our award-winning educators and experts in zoonotic diseases and environmental sciences, from Cardiff University, Aberystwyth University, Queen’s University Belfast, and the London School of Hygiene and Tropical Medicine, will work collectively, fostering creation of the CDT research community, and empowering students to develop their own training to acquire strong employability skills.
The post holder will work with the CDT Director, the CDT Manager and the CDT Board to deliver the CDT objectives and ensure effective day-to-day operation of the CDT. The senior administration assistant will maintain the extensive partner interactions and build the online learning environments.
This position is full-time, 35 hours per week and fixed term for 6 years. The earliest start date will be 1st July 2023 and the latest start date will be 1st September 2023.
Salary: £24,715 – £28,929 per annum (Grade 4).
Date advert posted: Friday, 10 March 2023

Closing date: Friday, 24 March 2023
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Provide a comprehensive professional administrative support to the school of Biosciences, providing support and guidance for the OneZoo Centre for Doctorial Training, particularly maintaining the extensive partner interactions, and building the online learning environments. The post holder will work with the CDT Director, the CDT Manager and the CDT Board to deliver the CDT objectives.
As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

Duties and Responsibilities

Key Duties
* Provide detailed advice and guidance on the NERC/BBSRC/MRC OneZoo CDT (www.OneZoo.uk) processes and procedures to internal and external customers (staff, students or members of the public), using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.
* Work with others to make recommendations to improve our ways of working.
* Establish productive relationships with key individuals (University colleagues and external contacts) to help improve the level of service the team provides to its customers.
* Perform a variety of administrative duties to support the team and department achieve its objectives.
• Gather and analyse data so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations to report back to the funders.
• Instruct and guide other employees across the University and partner organisations regarding the management and running of the CTP.
General Duties
• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.

Person Specification

We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment with particular interest in the OneZoo Centre for Doctorial Training, showing your transferable skills and aptitude to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURRNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system, available here .
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Essential Criteria  

1. Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance on knowledge of doctoral training programmes.
2. Evidence of a good standard of numeracy and IT literacy.
3. Experience of working in an administrative role or environment and ability to set up standard office systems and procedures, making improvements to these as appropriate.
4. Specialist knowledge of doctoral training programmes.
5. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding.
6. Ability to advise and influence key stakeholders in your area of work.
7. Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
8. Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions.
9. Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities and those of the team.
10. Strong planning and organisational skills.
Desirable Criteria

1. Experience of working in a similar role or environment, e.g. Higher Education.
2. Ability to speak/understand Welsh or a willingness to learn.
3. Knowledge of infectious diseases.

Additional Information

HOW WE WILL SUPPORT YOU IN PERFORMING THIS ROLE 
We want to support and develop you in the role, using a combination of the following to help you reach your full potential.
1. Regular one-to-one meetings with your team leader.
2. An experienced and supportive team around you.
3. Support to undertake job-relevant training and development, as identified by your Line Manager. This could be informal or could be an apprenticeship leading to a formal qualification, such as Business administration NVQ.
4. A staff mentoring scheme.
5. Support to learn Welsh or to update language skills.

Job Category

Admin / Clerical