Operations Officer

Job id: 086367. Salary: £37,332 – £37,982 per annum, including London Weighting Allowance.

Posted: 14 March 2024. Closing date: 14 April 2024.

Business unit: Faculty of Life Sciences & Medicine. Department: SCMMS Guys.

Contact details:Professor Shanta Persaud. [email protected]

Location: Guy’s Campus. Category: Professional & Support Services.

Job description

This is an exciting opportunity to join the Professional Services team in the Diabetes Theme within the School of Cardiovascular and Metabolic Medicine & Sciences at King’s College London. We are seeking to appoint an experienced and highly motivated part-time operations officer (0.2 FTE) to provide patient and public involvement (PPI) administrative support on a project funded by the Steve Morgan Foundation entitled ‘Towards translation: improving the functional survival of stem cell-derived beta cells’. The successful applicant will work closely with Prof. Shanta Persaud, Dr. Aileen King and Prof. Peter Jones to provide efficient operational support in liaising with the project’s PPI steering group. Duties will include organising PPI steering group meetings, taking minutes, arranging PPI group payments and monitoring budgets. This role will suit a candidate with excellent organisational skills who can work accurately, with close attention to detail in a busy environment. They will have excellent communication skills and be able to develop good working relationships with the researchers and the PPI steering group.

This post will be offered until 31st May 2028.

This is a part-time post – 20% full time equivalent.

Key responsibilities

The main duties are as follows:  

• Keep an email database of the PPI steering group.
• Act as a point of liaison between the PPI steering group lead and the research team at King’s College London (led by Prof. Persaud, Dr. King and Prof. Jones).
• Act as a point of liaison between the PPI steering group lead and members of the steering group.
• Take responsibility for planning and organising PPI steering group meetings.
• Prepare and support PPI steering group meetings, including sending out invitations, coordinating and distributing papers, and taking and distributing minutes, as required.
• Administer financial transactions (such as payment to the PPI steering group lead and members for attendance and travel to scheduled PPI meetings, purchase orders, invoices, sales invoices, other expense claims, journals).
• Set up and administer social media accounts (e.g. X. LinkedIn, Instagram, etc.) dedicated to dissemination of key research findings.
• Act as a point of liaison between the research team and our outreach collaborator to arrange outreach activities, including  a Science Gallery London Spotlight Exhibition in 2027.
• Act as a point of contact for PPI-related matters with administrators from Diabetes UK and the Steve Morgan Foundation.
• Provide advice, guidance and, where appropriate, training on policies and processes relevant to PPI , sourcing information for colleagues to facilitate their work
• Carry out other ad-hoc project-related admin as required.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria  

Educated to degree level or with relevant administrative experience.

Experience and good knowledge of using administration databases, management information systems, Excel, etc.

Experience of administering financial transactions.

Experience of scientific communication through management of social media accounts such as X, Instagram, etc.

Desirable criteria

Experience of patient and public involvement initiatives.

Experience of liaising with key stakeholders.

Experience of Committee servicing, events organisation.

Experience of working in a higher education institute or research environment.

Ability to work under pressure in a busy environment and multitask.