People & Office Associate

Job title:

People & Office Associate

Company:

Extreme Reach

Job description

Job Description:About XR Global:XR is a global technology platform that powers the creative economy. Our unified platform advances creativity and production by simplifying fragmentation and delivering global insights that enhance business value.XR operates in 130 countries and 45 languages, serving top global advertisers and facilitating $150 billion in video ad spend worldwide. We manage more than half a billion creative brand assets within our enterprise platform and connect the creative flow between the buy and sell sides of the advertising ecosystem.Above all, we foster a supportive and collaborative culture dedicated to diversity, equity, and inclusion (DEI). Our team is made up of caring, dedicated, trustworthy, and fun individuals who are loyal to our customers and fellow team members. We believe that the better we work together to help our clients achieve their goals, the more successful XR will be.Opportunity:We are seeking a proactive and detail-oriented People & Office Associate to join our People & Culture team in Budapest. This role plays a key part in delivering a seamless employee experience across the full employee lifecycle-from recruitment and onboarding to employee engagement and offboarding. You will work closely with the HRBP, the Managing Director, as well as internal stakeholders and external partners to ensure HR operations run smoothly and efficiently.Additionally, you will oversee the day-to-day operations of our office environment. This role is essential in ensuring a clean, safe, and efficient workplace that supports employee well-being and productivity. The ideal candidate will be passionate about sustainability, operational excellence, and creating a positive office experience.Job Responsibilities:People Administration

• Onboarding & Employee Lifecycle

• Manage the onboarding experience for all new employees, including first-day HR inductions and coordination with line managers.
• Organize induction schedules and training sessions with IT and other relevant teams.
• Maintain accurate and up-to-date employee records and documentation.

• Recruitment Support

• Assist with all aspects of recruitment, including pre-employment checks (references, background, right to work).
• Liaise with recruitment agencies and manage employee referral processes.
• Prepare, check, and issue offer letters and employment contracts.
• HR Operations & Administration

• Monitor the HR inbox and ensure timely responses in line with service level agreements (SLAs).
• Support probation period tracking and coordinate regular check-ins and formal reviews.
• Ensure all contractual and policy documentation is current and compliant with legislation and best practices.
• Employee Engagement & Development

• Support the HRBP in administering employee benefits and compensation programs.
• Assist with employee engagement initiatives, training programs, and internal communications.
• Coordinate local learning and development (L&D) activities and support career planning discussions.
• Projects & Events

• Contribute to HR projects such as policy development and process improvement.
• Assist with organizing staff events and participate as a member of the internal Event Committee.

Office Administration

• Office Supplies & Sustainability

• Manage office stationery and supplies, ensuring cost-efficiency and minimal waste.
• Prioritize sustainable sourcing and environmentally friendly practices.
• Facilities & Maintenance

• Oversee cleanliness and organization of kitchen and common areas.
• Report and follow up on equipment issues with suppliers and contractors.
• Create and maintain a cleaning checklist; regularly inspect cleaning quality with third-party representatives.
• Organize regular office clean-ups and coordinate proper waste removal and recycling.
• Vendor & Contractor Management

• Manage all office-related third-party vendors (e.g., air conditioning, cleaning, kitchen supplies, shredding, deliveries, maintenance).
• Liaise with building management/landlord for facility issues and ensure timely resolution via ticketing systems.
• Health, Safety & Compliance

• Ensure compliance with OHSA requirements, including:

• Fire and electrical safety reviews
• Organizing First Aid and Work Safety trainings
• Incident reporting and compliance tracking
• Employee Support & Experience

• Support onboarding and offboarding in collaboration with local IT.
• Assist with meeting room setup, conference call logistics, and catering arrangements.
• Coordinate content for office TV displays.
• Actively contribute to office expansion projects.
• Continuously seek ways to enhance the employee office experience.

Requirements:

• Bachelor’s degree, preferably in Human Resources, Business Administration, or related field.
• 2 years of experience in a similar HR support or coordination role.
• Fluent Hungarian and English (both in speech and writing).
• Strong organizational, multitasking, and administrative skills with attention to detail.
• Excellent internal and external customer service skills.

• Ability to work independently and take initiative.
• Ability to handle sensitive information with discretion and professionalism.

• Proficiency in using office software tools.
• Commitment to sustainability and continuous improvement.

Benefits:Excellent benefits & flexibility: competitive salary and cafeteria packageWe promote a flexible hybrid working approach to help you find the best working balanceA global diverse community, where we learn from each other. At XR Global, we cooperate, debate, make decisions, celebrate successes, and have fun as a team. Our leadership is focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.

Expected salary

Location

Budapest

Job date

Thu, 12 Jun 2025 05:53:44 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesin.eu) you saw this job posting.