Personal Assistant to the CEO (4/5th)

Job title:

Personal Assistant to the CEO (4/5th)

Company:

Arcadius

Job description

Short description GUBERNA, a leading non-profit knowledge center for governance located in Tour & Taxis district in Brussels, is seeking an enthusiastic Personal Assistant to the CEO. Are you organized, communicative, and skilled in both administration and finance? Then you might be their new colleague!Your roleAs PA to the CEO, you will be a pivotal figure within our organization.Responsibilities include:

• Agenda and Correspondence Management: Efficiently plan appointments, manage inboxes, and maintain communications with internal and external stakeholders.
• High-Level Meeting Support: Providing agenda management and documentation for meetings, including the Board of Directors and Board of Trustees, and provide logistical support during these sessions.
• Finance Tasks: Handle and record incoming and outgoing invoices, prepare payment files, follow up on payments, and manage accounts receivable in collaboration with the external accountant.
• Legal and Deadlines: Under the guidance of the Secretary General, you will be jointly responsible for the timely follow-up of legal formalities, publications. You help monitor the relevant agenda.
• Event Support: Working with the Empowering Team to provide administrative and logistical support for their events.

Your hands-on mentality ensures smooth operations at every level.Your profileWe are looking for someone who:

• Holds a bachelor’s degree or has equivalent experience (min. 3 years).
• Is proficient in MS Office, particularly Excel (pivot tables, formulas).
• Is bilingual (Dutch/French) with a good command of English.
• Possesses excellent communication skills, customer focus, and professionalism.
• Is flexible, well-organized, and adept at prioritizing and meeting deadlines.
• Is collegial, friendly, balanced, and stress-resistant, with a positive and solution-oriented mindset.
• Is proactive, solution-oriented and likes to take initiative.

About Guberna GUBERNA is a non-profit organization and the premier knowledge center for good governance in Belgium. They support various organizations in improving their governance practices through training, networking events, and advice. The team works in a warm, open culture centered around collaboration and knowledge sharing.What Guberna offers

• A permanent contract.
• Competitive salary with an attractive benefits package:

• Meal vouchers (€8) and eco vouchers.
• Health insurance and pension plan.
• Laptop, phone + subscription, and home office allowance (€80 net/month).
• 100% reimbursement of public transportation costs.
• Training budget (€1500 every two years).
• 13th-month salary and bonus system.
• 32-34 vacation days based on a 38-hour workweek.
• Working hours: Monday to Thursday, 8:30 am – 5:30 pm, Friday until 3:30 pm.
• 1 day of Homeworking/week.
• An inspiring workplace at Tour & Taxis in Brussels, a dynamic location that fosters creativity and collaboration.
• A warm, collegial atmosphere with shared lunches, team meetings, and open communication.

Do you see yourself in this diverse and exciting role? Don’t hesitate to apply today! We look forward to meeting you and working together to advance good governance.

Expected salary

Location

Belgique

Job date

Wed, 11 Dec 2024 02:43:54 GMT

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