Pharmacy Office Manager

Job title:

Pharmacy Office Manager

Company:

NHS

Job description

This is an exciting opportunity to join the Pharmacy Team at Nevill Hall Hospital.We are seeking an experienced and highly organised Pharmacy Office Manager to lead and coordinate administrative services within our dynamic pharmacy team. This pivotal role supports senior pharmacy leadership and ensures smooth day-to-day operations across the department.Main duties of the job

• Assist Pharmacy Site lead, Principal Pharmacists and Pharmacy Senior Management Team in organisation of managerial responsibilities.
• Provide high-level administrative support to pharmacy leadership.
• Oversee office systems, policies, and procedures to improve efficiency.
• Coordinate meetings, maintain records, and manage internal communications.
• Ensure compliance with workforce and regulatory requirements.
• Initiate and establish new systems of work to improve efficiency and effectiveness.
• Use advanced IT systems (Microsoft 365, Oracle, ESR) for reporting and documentation.

What We’re Looking For:

• Strong administrative background with leadership experience.
• Excellent communication, organisational, and IT skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of NHS systems and pharmacy operations is desirable.

Join us and play a key role in supporting high-quality pharmacy services across our sites.The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.About usAneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.DetailsDate posted22 May 2025Pay schemeAgenda for changeBandBand 4Salary£26,928 to £29,551 a year per annumContractPermanentWorking patternFull-time, Flexible workingReference number040-AC149-0525Job locationsPharmacy Department, Nevill Hall HospitalBrecon RoadAbergavennyNP7 7EGJob descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please clink “Apply now” to view in Trac. Job descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please clink “Apply now” to view in Trac.Person SpecificationQualifications and KnowledgeEssential

• Good standard of education to GCSE level (or equivalent) including English and Maths
• Excellent knowledge and application of Microsoft 365 and Microsoft Office
• Excellent organisational skills with proven ability to work across many tasks/projects simultaneously

Desirable

• Evidence of continuous professional development
• RSA 3 or equivalent advanced typing/keyboard skills

ExperienceEssential

• Extensive experience of working in an office (or similar) environment
• Business Support experience, including preparation of agendas, collation of reports and minute taking
• Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience

Desirable

• Experience of providing secretarial and administrative support
• Experience of electronic diary management
• Experience of providing Project Management support

Skills and AttributesEssential

• Excellent communication skills and ability to communicate well with staff at all levels
• Ability to work effectively within the team
• Excellent organisational skills, effective planning and prioritising skills.
• Time management skills
• Innovative

Desirable

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
• Knowledge of Hospital Pharmacy practice
• Ability to travel between sites

Person SpecificationQualifications and KnowledgeEssential

• Good standard of education to GCSE level (or equivalent) including English and Maths
• Excellent knowledge and application of Microsoft 365 and Microsoft Office
• Excellent organisational skills with proven ability to work across many tasks/projects simultaneously

Desirable

• Evidence of continuous professional development
• RSA 3 or equivalent advanced typing/keyboard skills

ExperienceEssential

• Extensive experience of working in an office (or similar) environment
• Business Support experience, including preparation of agendas, collation of reports and minute taking
• Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience

Desirable

• Experience of providing secretarial and administrative support
• Experience of electronic diary management
• Experience of providing Project Management support

Skills and AttributesEssential

• Excellent communication skills and ability to communicate well with staff at all levels
• Ability to work effectively within the team
• Excellent organisational skills, effective planning and prioritising skills.
• Time management skills
• Innovative

Desirable

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
• Knowledge of Hospital Pharmacy practice
• Ability to travel between sites

Expected salary

£26928 – 29551 per year

Location

Abergavenny, Monmouthshire

Job date

Sat, 24 May 2025 02:11:42 GMT

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