Plant Office Coordinator

Job title:

Plant Office Coordinator

Company:

Ball Corporation

Job description

Further your career at Ball, a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!Ball is thrilled to receive Newsweek’s 2023 Top 100 Global Most Loved Workplace award! As a sustainable product leader, we have over 16,000 global team members. From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community, society, and world.Position overview:To support the Plant Senior Leadership Team with Administration tasks and HR Manager with Administrative tasks.
This role involves handling a variety of administrative duties, ensuring smooth daily operations, and contributing to a positive customer experience through effective management of the reception and conference areas.Key responsibilities include:

• Distribute incoming mail to relevant departments daily upon arrival.

• Ensure all visitors sign in using the automated system and complete necessary inductions before entering the plant.

• Manage meeting room bookings for both staff and visitors, ensuring the rooms are prepared for meetings and events.

• Coordinate travel, hotel, and catering requirements for Plant Management, ensuring all authorisations are completed.

• Assist Plant Management and staff with the use of Concur and CWT systems for travel arrangements.

• Maintain and update the reception communications board daily, including visitor names and important notices.

• Ensure the conference facilities are kept to an exceptional housekeeping standard.

• Undertake various reception duties, including handling phone calls, mail, parcels, and welcoming visitors.

• Maintain the Time and Attendance (T&A) system and support managers with system administration.

• Collect and process all new paperwork from Shift Managers’ offices, ensuring timely updates in the T&A system.

• Maintain the absence recording system and ensure all Return to Work paperwork is completed and processed.

• Organise Occupational Health appointments, including pre-employment checks and audiograms. Track appointments, reports, and invoices.

• Assist the HR Generalist/Administrator with the plant onboarding program for new hires, including compiling onboarding packs and arranging necessary training and reviews.

• Take a lead role in plant-wide communication, ensuring noticeboards and communication systems are up to date.Take a leading role in plant communications, keep all noticeboards, comms boards and communication systems up to date.

What are we looking for?

• Experience in the relevant position for at least 2 years

• Confident user of computer programs: MS Office, SAP SuccessFactors

• Knowledge of HR admin work

• Accuracy and high attention to details

• Well organised and structured

• Ability to handle sensitive and confidential situations and information with discretion and professionalism

• Fluent in both written and spoken English

Compensation and Benefits include:

• Annual salary of €38.000 – €45.000
• Company contributory pension scheme
• 6 months full maternity pay
• Cycle To Work scheme
• Long service awards
• Access to learning and development pathways

Ball Corporation is an Equal Opportunity Employer. We actively encourage applications from everybody, regardless of gender, age, ethnicity, faith, ability, or orientation.
When you join Ball you belong to a team of over 16,000 members worldwide. Our products range from infinitely recyclable aluminium cans, cups to aerosol bottles solutions that enable our customers to contribute to a better world.
Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging. Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.No agencies please.

Expected salary

€38000 – 45000 per year

Location

Waterford

Job date

Sat, 04 Jan 2025 03:27:12 GMT

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