Project Administrator, Medical Devices Capital Equipment | Gauteng

Job title:

Project Administrator, Medical Devices Capital Equipment | Gauteng

Company:

SalesWorx

Job description

This is an Equity positionThe offices are in Midrand and candidates must live in close proximityReportingThis position will report to the Projects Supervisor.Areas of Responsibility include, but are not limited to the following:Processing capital equipment orders which include:Ensuring that all new orders are captured on the database and the status is kept up to date;

• Preparing invoicing calculations;

• Loading of Sales Order / Back Order;

• Instructing Procurement department to place order for required stock (after Product Manager confirmed configuration & product class) if there is no stock;

• Schedule order accordingly for invoicing and preparing Invoicing and Profitability Analysis;

• Queries i.e. short deliveries, credit requests, etc.;

• Credit and re-invoice as per requests received;

• Liaise with Technical and Logistics divisions to arrange for delivery, installation and QA;

• Keeping track of demo stock and ensuring that equipment is checked by the Technical division before returning to stock;

• Serial allocations on SCT’s (Transfers);

• Keeping record (detailed reconciliation) of Building Alteration expenses if applicable;

• Sending copies of commissioning certificates and POD’s to Technical division for all JHB deals;

• Rate of Exchange variation calculations and invoicing;

• Processing Injector/Printer placement deals based on usage of contrast/film and arrange depreciation with our Finance Department;

• Pro-forma invoices / Packing Lists / Commercial for Export Deals;

Reporting:

• ETD/ETA updates to branches weekly (Account Executives, Product Managers, Technical Staff & Branches, etc.);

• Monthly invoice forecast list to be finalised at the beginning of each month – confirming ETA’s for stock expected within that specific month;

• Debtor’s List – (POD/Commission certificate follow up’s advise Debtors Department when OK to follow up on payment & follow up with Account’s on the outstanding payment);

• Technical sheet (update installation dates, ensure warranties & installation monies are allocated correctly);

• Project List for monthly Projects meeting;

• Serials Sold Reports:

Shimadzu;
Carestream.

• Calculating and submitting Sales Consultant’s commission claims based on GP analysis per division for capital equipment, monthly and quarterly

RequirementsExperience Required

• Previous experience would be beneficial, not a requirement;

• Syspro and Qwix would be beneficial, not a requirement;

• Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position.

Qualifications

• A Grade 12 certificate is the minimum requirement.

Capabilities

• Attention to detail with Accuracy essential;

• Ability to work under pressure and meet deadlines;

• Results Orientated;

• Strong Communication Skills, i.e. verbal and written;

• Pro-active thinker and go-getter.

#LI-AL1Benefits50% medical aid50% provident fund

Expected salary

Location

Gauteng – Halfway House, Shropshire

Job date

Sat, 05 Jul 2025 22:04:40 GMT

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