Project Coordinator / Executive Assistant

Job title:

Page Personnel

Oversee the process for each assignment and keep every step of the process on track
Proactively manage the team’s efforts to ensure they are moving the assignment/project forward
Inform the team of any critical updates related to client expectations or candidate pipeline; adjust the project
plan accordingly and conduct triage
Schedule all business-related meetings, calls and interviews
Manage and own communication with clients and candidates .
Create, edit and format all client-facing documents (e.g. status memos, job specifications, business development proposals, etc.) to ensure all information is accurate
Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service.
Serve as the external liaison between the Consultant(s) and their clients and their extended team (e.g.Executive Assistants, Hiring Manager, Human Resources).
Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables.
Update and maintain the integrity of the confidential data and proprietary database, involving data entry activity.
Support Consultant in their business development activities including planning, content creation, and tracking of outcomes.

position polyvalenteInternational company

Proactive problem solver
Dutch native speaker equivalent with excellent level of English
Strong proficiency in MS Office, Excel and PowerPoint
Skillful communicator who can develop clear messaging
Experimented candidate with minimum 5 years’ experience in an Executive Assistant role

My client is an executive search company located in the city center of Brussels.