for Oxfam Pilipinas
Philippine Nationals Only
Oxfam is a global movement of people working together to end the injustice of poverty.
About Oxfam
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.
Job Purpose
Project Lead – Responsible for the project management and partner’s relation to assigned projects. Ensure delivery of timely quality outputs based on agreed deliverables; provide support to WEE Manager & Portfolio Manager in managing relations, deliverables, activities and communications across the entire project life cycle of assigned projects in the Resilience Portfolio.
What we are looking for: SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:
Essential
- At least three to five (3-5) years of relevant experience in development and humanitarian work; implementation of any gender and or women economic empowerment initiatives
- Knowledge and experience in Learning and Knowledge Management and social accountability mechanism
- Demonstrated competencies in basic project management cycle, especially in areas of monitoring and learning, financial management of budgets and report-writing.
- Experience in basic grants management and donor compliance.
- Experience of and ability to build, sustain, and manage strong partnerships and work collaboratively with a wide variety of organizations in different geographic areas including government agencies, CSOs, NGOs, and private sector institutions.
- Strong interpersonal skills and ability to work in multicultural settings and with community groups of varying backgrounds, developed capacity for tact, diplomacy and negotiation.
- Experience in basic capacity development initiatives across partner organizations.
- Organized, with good attention to detail and developed ability to prioritize tasks to meet tight deadlines and organize work in a complex institutional setting.
- Good communication skills with fluency in written and verbal communication of . English and Filipino. Familiarity with local dialects will be a plus (Waray-waray and Cebuano).
- Proficiency in using basic MS office applications (Word, Excel, Access and PowerPoint).
- Good people management skills with a good understanding of team development.
Desirable
- Knowledge in Do-No-Harm principles and conflict sensitivity
- Proficiency in facilitating and documenting meetings
- Skills and knowledge on influencing, network and alliance building
- Experience of working with disaster affected populations in the Philippines will be an advantage.
- Experience of community-based projects will be an advantage.
Key Attributes
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Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
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Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.
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Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organizational Values:
- Equality – We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
- Empowerment – We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
- Solidarity – We join hands, support, and collaborate in working towards a just and sustainable world.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
- Courage – We speak truth to power and act with conviction on the justice of our causes
KEY RESPONSIBILITIES:
Project Management
- Act as Project lead to the assigned project – Investing in Women EMPOWER Her & Care Social accountability (i.e., work closely with partners for the execution of workplan, exit plan, MELSA work.) with support from WEE Manager.
- Lead in the day-to-day operation and coordination with partners and provide project management and technical guidance to partners on disaster risk reduction, local humanitarian leadership and gender.
- Take the lead in ensuring that Project milestones and budget forecast and top-up is updated.
- Lead in partners coordination to ensure that all reports (financial, narrative, procurement plan, MOVS) are submitted in a timely manner and in accordance with donor and Oxfam requirements, collaborating early to identify potential delays, challenges or capacity gaps and coordinating with colleagues to address and rectify.
- Review project budget; prepares monthly Top-up and attend/take the lead in contract management session with program support and operations team.
- Ensure that proper administration and logistics systems and procedures are followed in all relevant activities of the program and project in close collaboration with logistics and admin to support security management, organizing field visits, project reviews and learning events, Project Management Team meetings, and other capacity building activities with partners as applicable.
- Observe and adhere to compliance of all organizational and donor requirements, including supporting WEE Manager and Portfolio Manager in producing narrative reports for assigned project, collaborate with relevant partners, colleagues, technical advisors, program quality, and business development functions to ensure timely submission of high-quality reporting that complies with donor requirements.
- Support WEE Manager in facilitating process for grants to partners, ensuring compliance with Oxfam’s mandatory procedures on appraisals, partner selection, monitoring, reporting and project closures.
- Support WEE Manager in sharing information on project progress and learnings and address challenges affecting projects under Resilience portfolio.
Partnership Management
- Take the lead in partners relations management for implementing partners of the assigned project. For the wider resilience portfolio, support in developing strong organizational relationships with partner organizations, coordinate and monitor all activities and communications to ensure that they reflect the spirit and intent of the country program’s Strategic Partnership Model.
- Support in developing, improving, and embedding the country program’s Strategic Partnership Model across the organization. Support the Programs and Partnerships unit in developing a diverse portfolio of external partners that both aligns with the Strategic Partnership Model and supports high quality delivery of Oxfam’s Country Strategy in the Philippines.
- With the WEE Manager, ensure that partners are equal stakeholders in project management, reporting, and MELSA, and that the way that we engage with partners in these areas are empowering, principled and fully aligned with the Strategic Partnership Model.
- Take the lead in the assessment and capability development of partner organizations under remit by initiating and coordinating activities with operations, technical, and business development leads, and ensure that these processes are participatory, fully understood and engaged with by the partner organizations within remit, and that partner organizations remain fully apprised of timing, requirements, and status throughout.
- Support the timely conclusion of contractual arrangements with partner organizations under remit, ensuring that the process unfolds in line with the spirit and intent of the Strategic Partnership Model.
- Provide and ensure open access to both him/her self and the wider Oxfam team, promoting continuous dialogue and ongoing feedback from partner organizations.
Other
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
- Contribute positively to other cross-functional teams as appointed
- As assigned, represent Oxfam externally, and positively contribute to the promotion of women and girls’ empowerment, and taking a role to contribute to knowledge sharing and program development, where possible and relevant.
- In times of disasters, support humanitarian surge capacity as guided by the Country Humanitarian Team or Humanitarian Advocacy and Strategic Partner Relations Manager.
- Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
Contract Length: Fixed Term (April 1, 2024 – March 31, 2025 with possibility of extension)
Your commitment to Oxfam
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.