Secretary

Job title:

Secretary

Company:

Elia Group

Job description

FunctionThe Secretary to the General Secretariat is responsible for providing administrative assistance within the organisation and coordinating all the activities of the management bodies of the Belgian entities of Elia Group managed under the responsibility of the Secretary General.These management bodies are :an Executive Board, a Board of Directors and 6 advisory committees.
There are also subsidiaries that are 100% under Elia Group control for which Board meetings are organised.As a secretary, your main responsibilities will be :

• Effective, proactive diary management: planning appointments and managing the schedules of members of the General Secretariat;
• Together with the General Secretary, preparing the meetings of Elia Group’s corporate bodies in the Outlook calendars and collating the documents/presentations required for these meetings, as well as any preparatory meetings;
• Taking the necessary steps to ensure that meetings run smoothly (logistics, catering, various external orders (flowers, communication codes, etc.));
• Preparing the template for minutes of the various meetings; sending and tracking various documents for signature via DocuSign;
• Preparing and collecting information in order to prepare the quarterly Report of the Executive Board to the Board of Directors;
• Continuous updating of personal contact details for senior executives and directors (telephone number, address, email address, secretary contact details, etc.) and managing their work-related travel arrangements (also via third-party services);
• Continuous liaison with internal/external contacts: working closely and establishing clear channels of communication with these contacts;
• Updating the list of mandates for members of the Executive Board and monitoring the number of shares held by members of the Executive Board;
• Archiving official documents (articles of association of the various Group companies, minutes, mandates, files relating to various meetings, etc.) electronically and in paper files;
• Tasks related to the Code of Conduct, shareholders, the FSMA & Signing Powers;
• Efficient handling of incoming and outgoing correspondence and payment of various invoices relating to the activities of the General Secretariat.

#Administrative #Legal#ElectricalElectronicManufacturing #Oil&Energy #UtilitiesYour Profile

• Basic training required: Secretarial
• Experience sought: administrative knowledge, multidisciplinary
• Bilingual as a minimum requirement (written and spoken language skills (FR – NL)). Knowledge of English is a plus.
• Sound knowledge of IT tools (PowerPoint, Excel, Access, Word, Outlook, Docusign, etc.)
• Personal qualities: discretion, planning and organisation, flexibility, team player, good communicator

#administration #communication #secretary #planning #organisationOffer

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results.
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family.
• Vacation: you will be entitled to 20 vacation days and 13 additional vacation days.
• Social fund: year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs.
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop.
• Discounts: you will enjoy a 30% discount on your gas and electricity bill.
• Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket).
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

LocationBoulevard de l’Empereur 20, 1000 BrusselsThere’s something electric in the air with this job offer!In exchange for your work and dedication, you enjoy the following benefits:A job full of variety with a top employer: Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.Focus on personal growth and well-being at work: Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost. At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.Development opportunities for a challenging career: At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.A diverse team of passionate colleagues: Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!

Expected salary

Location

Bruxelles

Job date

Sat, 05 Apr 2025 05:28:37 GMT

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