Senior Medical Secretary

Job title:

Senior Medical Secretary

Company:

NHS

Job description

You will be working as part of a team of 6 medical secretaries and 10 Stroke consultants with support of the Operational team.The role is responsible for managing a team of medical secretaries and providing comprehensive administrative, clerical and transcription support to Consultants and their teams.Main duties of the jobFollow the Delivering Performance process for the team, consider training and development requirementsSupport and develop an effective induction processCo-ordinate team leave, using Healthroster, and ensure appropriate service cover is maintainedManage and monitor sickness absence of their team, reporting as necessary to Human Resources, Payroll and senior managementManage the recruitment, selection and induction processes for new staff, ensuring policies and procedures are followedEnsuring effective communication through regular team meetingsMonitor the work environment to meet health and safety standards and recommend areas of improvementManage order and monitor all equipment and supplies within the department considering budgetary guidelinesAbout usWe are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is ‘great healthcare from great people’. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.Date posted07 March 2025Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year paContractPermanentWorking patternFull-timeReference number344-8928KCHJob locationsKent and Canterbury HospitalEthelbert RoadCanterburyCT1 3NGJob descriptionJob responsibilitiesPlease scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below. Job descriptionJob responsibilitiesPlease scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below.Person SpecificationQualificationsEssential

• Computer literate including Word and Excel and use of software packages eg outlook for updating calendars
• GCSE in Maths and English or Equivalent
• Knowledge of a range of secretarial and administrative work procedures and practice, including a knowledge of software programmes and an understanding of medical terms
• Previous experience of working within a busy environment

Desirable

• Previous NHS/ administration experience
• NVQ Level 2, RSA level 3 or equivalent

SkillsEssential

• Ability to prioritise workload and meet deadlines
• Ability to communicate with, co-ordinate and liaise with a multidisciplinary team
• Ability to work well within a pressurised environment
• Data entry, text processing, storage of data, numeracy, accuracy and attention to detail

Desirable

• Audio typing to 50 wpm minimum

Personal/professional attributesEssential

• Ability to work without supervision
• Excellent organisational skills
• Able to make judgements involving facts or situations requiring some analysis
• Good interpersonal skills e.g. interact with colleagues and clients courteously

Other requirementsEssential

• Upholds and models the Trust values

Person SpecificationQualificationsEssential

• Computer literate including Word and Excel and use of software packages eg outlook for updating calendars
• GCSE in Maths and English or Equivalent
• Knowledge of a range of secretarial and administrative work procedures and practice, including a knowledge of software programmes and an understanding of medical terms
• Previous experience of working within a busy environment

Desirable

• Previous NHS/ administration experience
• NVQ Level 2, RSA level 3 or equivalent

SkillsEssential

• Ability to prioritise workload and meet deadlines
• Ability to communicate with, co-ordinate and liaise with a multidisciplinary team
• Ability to work well within a pressurised environment
• Data entry, text processing, storage of data, numeracy, accuracy and attention to detail

Desirable

• Audio typing to 50 wpm minimum

Personal/professional attributesEssential

• Ability to work without supervision
• Excellent organisational skills
• Able to make judgements involving facts or situations requiring some analysis
• Good interpersonal skills e.g. interact with colleagues and clients courteously

Other requirementsEssential

• Upholds and models the Trust values

Expected salary

£26530 – 29114 per year

Location

Canterbury

Job date

Sun, 09 Mar 2025 01:28:14 GMT

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