Senior Travel & Expenses Analyst

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Information Technology Jobs

Other Industries & Skills:

Legal, Manufacturing

Advertiser:

Boston Scientific

Job ID:

131530491

Posted On:

23 January 2025

Additional Locations:  N/A

Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.

Senior Travel & Expenses Analyst

workplace: Warsaw, Poland

Description of the Department:

The Global Business Services (GBS) team is an organization established within Boston Scientific designed to reduce cost, provide value through reporting and improve the efficiency of key business processes by taking opportunities to drive standardization, leverage resources, knowledge and skills and monitor the effectiveness of service delivery against benchmarks and service level agreements.

The vision of GBS at Boston Scientific is to be recognized as a world-class Global Business Services organization driven by the desire for excellence in its people, processes, execution and partnerships with internal customers.

GBS is designed to deliver significant business benefits to employees and customers of Boston Scientific and is championing the development of a continuous improvement culture. We are developing a performance-based culture supported by tools, training and well-defined accountability, where people can build their career or prepare for a role in the wider business or elsewhere within GBS.

We seek individuals who can enhance our team with their knowledge, skills, creativity and teamwork.

Description of the Role:

Supporting a variety of duties in the EMEA Travel & Expense Audit Team such as TE compliance reporting preparation, support in responding to standard employee queries, auditing expense reports, system testing and implementation, documentation update.

All activities need to be performed timely and accurate as all GBS activities are performed on agreed SLA timelines. The activities will require working together and building business relationships with a variety of customers, stakeholders and relevant support functions.

The work will be performed in a team where a lot of interaction is required to ensure all activities are delivered timely, with highest quality and attention to details.

 

Key Responsibilities:

-Travel and Expense queries review, analytics and query handling via ticketing system
-Auditing T&E reports
-Support with maintaining process description and desktop procedure for Travel and Expense processes
-Comply with KPI’s and SLA’s as defined by GBS
-Support internal and external audits and audit-related matters
-Ensure all activities comply with corporate policy, legal demands, ethical standards and the Internal Quality Management System
-New system implementation and testing
-Compliance reporting preparation
-The candidate will have the opportunity to participate in and learn about the wider Procure to Pay process, as well as get exposure to the following tools: SAP, MS Suites (Excel, Word etc), Service Now.
-Providing trainings and support to other teams on T&E processes.
-Analyze and improve business operations across the T&E process, conduct research and analysis to identify opportunities for process improvement. Work collaboratively with other teams to implement process improvements and automation solutions.
-Applying LEAN methodology in practice. Log, maintain and drive till resolution Value Improvement ideas.
 

The successful candidate will demonstrate the following competencies:

-Strong analytical skills, high attention to details, ability to work under pressure, problem solver
-Strong written and verbal communication skills
-Customer service orientation
-Strong interpersonal skills
-Comfortable with frequent change and ambiguity in a matrix organization
-Ability to deliver against targets and objectives
-Effective negotiation skills
 

Requirements:

-Proficient SAP ERP User (FI module)
-At least 2-3 years experience in supporting T&E processes
-Experience within a Shared Service Centre (Finance-related) environment
-Fluent English (Verbal & Written) and any other language nice to have
 

We offer:

-Hybrid working mode
-Working in the international, innovative environment and highly innovative products
-Diverse culture with a focus on personal development and continuous improvement
-Well-designed & effective trainings plans
-Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
-Private health care in Lux Med (VIP package)
-Multisport card/Sport and Culture Card
-Lunch card
-Life insurance
-Languages courses
-Employee Assistance Program
-Employee Stock Purchase Plan – ESPP
-Internal events & charity actions
 

Requisition ID: 596177

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you and look forward to connecting with you!

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