The ITER Organization brings together people from all over the world to be part of a thrilling human adventure in southern France—building the ITER Tokamak. We require the best people in every domain.

We offer challenging full-time assignments in a wide range of areas and encourage applications from candidates with all levels of experience, from recent graduates to experienced professionals. Applications from under-represented ITER Members and from female candidates are strongly encouraged as the ITER Organization supports diversity and gender equality in the workplace.

The ITER Organization (IO) is an Equal Opportunity organization committed to diversity and inclusiveness in the workplace.

As the IO attracts and retains people coming from a vast array of different backgrounds and cultures, bias and exclusion cannot be tolerated. The IO believes it is our diverse perspectives and backgrounds that gives unique strength and value to the ITER mission, regardless of race, member nation, gender, religion, status, sexual orientation, or disability – all are welcome and respected at ITER.

Our working environment is truly multi-cultural, with 29 different nationalities represented among staff. The ITER Organization Code of Conduct gives guidance in matters of professional ethics to all staff and serves as a reference for the public with regards to the standards of conduct that third parties are entitled to expect when dealing with the ITER Organization.

The south of France is blessed with a very privileged living environment and a mild and sunny climate. The ITER Project is based in Saint Paul-lez-Durance, located between the southern Alps and the Mediterranean Sea—an area offering every conceivable sporting, leisure, and cultural opportunity.

To see why ITER is a great place to work, please look at this video

Application Deadline: 14/04/2024

Department: Director-General

Job Family: Project Support

Job Role: Functional Officer – 1

Job Grade: G5

Language Requirements: Fluent in English (written & spoken)

Contract Duration: Up to 5 years

Do you have an interest in executive assistant coordination and support? Join our multi-cultural team, focused on providing cross-functional support to the ITER Organization (IO) Director-General (DG).

ITER’s mission is to demonstrate the scientific and technological feasibility of fusion energy for peaceful purposes, an essential feature of which would be achieving sustained fusion power generation.

As a Technical Executive Assistant, your goals include:

Providing technical and administrative support to the ITER Director-General (DG) in the preparation, planning, and decision-making of DG and/or IO initiatives;

Partnering with the DG and Office of DG (ODG) Secretariat in the daily management and organization of information.

Success in this role includes:

• Efficient and high-quality service in cross-functional activities within defined timelines;
• Prioritizing incoming information with a high level of confidentiality;
• Preparing reports, financial analysis, administrative and secretarial tasks in a timely and accurate manner;
• Establishing a good collaboration attitude with all involved internal & external stakeholders, exercising discretion, and representing the IO with diplomacy and tact.

Primary Responsibilities:

• Partners with DG’s Assistant for training, managing and assigning priorities, and general work direction including the organization of all DG official activities;
• Collects, assembles, and prepares the project progress background information material for DG to support official activities, meetings, and discussions, when applicable in collaboration with the ODG management and other key stakeholder, to prepare the needed information;
• Coordinates, arranges, and schedules DG official activities, including meetings and visits to governmental agencies, scientific and technological institutions, and international organizations, as well as DG participation in events and meetings both locally and globally, in coordination with ODG and IO stakeholders;
• Assembles talking points or speeches related to DG official activities, in collaboration with the staff under the supervision of the Head of Office (ODG) and the Head of Communication (COM).

Additional Responsibilities:

• Advises DG and stakeholders on high-level items and/or issues, including complex or sensitive situations, procedures, or compliance;
• Coordinates logistical, technical, and administrative arrangements for project and managerial reviews (internal and/or external) tasked by DG;
• Collects all required information to submit access request(s) on time and in accordance with internal regulations, as requested and supports the reception of DG’s visitors;
• Supports the DG in analyzing project data, cost, schedule, and Earn Value Management, by accessing financial databases and reporting systems (such as Primavera 6, Cobra, SAP, Project Change Management System, CEMAR/TREND systems or equivalent).

This position may require to work outside the ITER Organization (IO) reference working hours, including nights, week-ends and public holidays, depending upon project or team needs.

• Demonstrated experience and technical competencies in:
  • Minimum 7 years’ experience in technical or administrative support in a multi-disciplinary, international environment.
  • Essential competencies and experience required for success in the role:
    • Data Processing and Analysis: structuring and examining data to gain insights to support planning and decision making;
    • Planning and Schedule Control: identifying the steps and related timing to reach goals and execute actions within defined timelines;
    • Presentation (in English): communicating information, ideas, or messages in a clear, engaging, and compelling manner, drafting and reviewing complex documents (reports, ppt., etc.) for clarity, and finalizing content structure;
    • Collaborating: building partnerships and working collaboratively with others to meet shared objectives;
    • Discretion and confidentiality in handling the complex and sensitive documents;
    • Microsoft Office package and other relevant information systems and tools.
  • Advantageous competencies and experience:
    • Balances Stakeholders: Anticipating and balancing the needs of multiple stakeholders;
    • Operating project control and planning systems for the management of projects, including EVM applications;
    • Drives Engagement: contributes to a climate of teamwork and team building, motivating others to do their best to achieve objectives
    • Directs Work: Providing direction, delegating, and removing obstacles to move work forward.
• Education:
  • • Essential: Bachelors’ degree or equivalent in Engineering, Physics, Project Management, or other relevant discipline;
    • The required education degree(s) may be substituted by extensive professional experience involving similar work responsibilities and/or additional training certificates in relevant domains.
• Language requirements:
  • Fluent in English (written and spoken).
  • Knowledge of spoken French would be considered an advantage

The following important information shall apply to all jobs at ITER Organization:

• May be requested to perform other duties in support of the project as defined by your line manager, and when relevant upon the request of the matrix manager;
• Maintains a strong commitment to the implementation and perpetuation of the ITER Safety Program, and ITER Values (Trust; Integrity; Excellence; Team mind set; Diversity and Inclusiveness);
• ITER Core Technical Competencies (Knowledge of these competencies may be acquired through on-board training at basic understanding level for all ITER staff members) :

1) Nuclear Safety, Environment, Radioprotection and Pressured Equipment

2) Occupational Health, Safety & Security

3) Quality Control & Quality Assurance Processes

• Implements the technical control of the Protection Important Activities, as well as their propagation to the entire supply chain;
• May be requested to be part of any of the project/construction teams and to perform other duties in support of the project;
• Informs the IO Director-General or Department Head of any important and urgent issues that cannot be handled by line management and that may jeopardize the achievement of the Project’s objectives;
• For staff expected to perform on-call, shift hours, or other work outside ITER Organization reference working hours, including nights, weekends, and public holidays, the possession of a driving license valid in France is required. No commuting vehicle will be provided by the ITER Organization.