Tender Document Controller

Job title:

Tender Document Controller

Company:

DEME

Job description

The role involves organizing incoming and outgoing documentation on Tenders, being point of contact for the Tender Team regarding document management, and organizing check-in meetings with the Team.The Tender Document controller also monitors and manages the Deliverables during the Tender process, flagging bottlenecks or delays to the Tender Manager, and manages some Deliverables’ content in agreement with the TM.Additionally, they review and finalize the outgoing documents for proper layout and design according to branding guidelines.Your responsibilities

• You manage incoming and outgoing information & documents on Tenders.
• You create and use SharePoint Views and assign metadata to documentation, using your own organisational skills.
• You read and analyse relevant tender documents and are able to act proactively on the Client’s and Tender Team’s needs in terms of organising the outgoing Tender Submission.
• You provide the Tender Team with the most user-friendly access to information such as client query responses, tender documents, … and set up a system that helps the Tender Team save time and effort on administrative jobs.
• You are aware of DEME’s branding guidelines and templates and use the Document Management & Collaboration procedure and latest templates for the creation of outgoing documents.
• You handle the Deliverables preparation and organisation, and plan in frequent check-in meetings with the Tender Manager on the status.
• You are aware of the status of all Deliverables during the Tender process and you flag possible bottlenecks or delays in finalisations in time to the Tender Manager.
• In agreement with the Tender Manager, you are responsible for the content of some Deliverables.
• You review documentation written by the Tender Team for proper layout and design according to a set of branding guidelines.

Your profile

• Administratively precise, efficient, and accurate
• Proactive and enthusiastic
• Enthusiastic user of Microsoft applications Word, SharePoint (knowledge of Views, Lists, Pages, Metadata attribution, SharePoint permission settings,…), PowerPoint and Teams.
• Fluent in English. Other languages a bonus.
• You are able to keep focus under changing circumstances and can provide qualitative work before deadlines.

Our offerAn extensive mobility program for a healthy work-life balance.A permanent training track which allows you to develop yourself personally and professionally.A stimulating, innovative workplace with numerous growth opportunities.A people-oriented environment with an interactive health program and a focus on employee wellbeing.

Expected salary

Location

Belgique

Job date

Fri, 18 Jul 2025 01:41:29 GMT

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