The Nuclear Energy Agency – Office Manager

Job title:

The Nuclear Energy Agency – Office Manager

Company:

OECD

Job description

Company DescriptionTHE OECDThe Organisation for Economic Co-operation and Development ( ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.THE NUCLEAR ENERGY AGENCYThe Nuclear Energy Agency ( ) is an intergovernmental agency which operates under the framework of the Organisation for Economic Co-operation and Development (OECD). It facilitates co-operation among countries with advanced nuclear technology infrastructures to seek excellence in nuclear safety, technology, science, related environmental and economic matters and law. The mission of the NEA is to assist its 34 member countries in maintaining and further developing, through international co-operation, the scientific, technological and legal bases required for a safe, environmentally sound and economical use of nuclear energy for peaceful purposes. It strives to provide authoritative assessments and to forge common understandings on key issues as input to government decisions on nuclear technology policies.THE POSITIONThe NEA is looking for a dynamic and experienced Office Manager to support the Director-General and the Office of the Director-General (ODG) in implementing the Agency’s Programme of Work. The successful candidate will oversee the overall conduct of work of the Office of the Director-General including management of the agenda of the Director-General, coordinating inputs from across units and divisions at the NEA and assuring the effective planning for and implementation of missions involving the Director-General in coordination with other elements of the Agency. The successful candidate will serve as the coordinator of all NEA assistants in assuring good communications, cooperation, and high quality of work across the NEA and facilitating needed training and professional development. The successful candidate will welcome the challenge of working in a vibrant, fast-paced environment. S/he will work under the direct supervision of the Director-General and in close collaboration with the senior management team.Job DescriptionMain ResponsibilitiesStrategic support to the Director-General

• In co-ordination with senior staff, ensure timely responses to requests from the Director-General and other stakeholders: when necessary produce written inputs (in the form of briefings, presentations, memoranda and reports).Liaise internally with Office of Policy and Coordination and the Office of Resource Management to ensure all internal communication matters related to changes in procedures and processes, and/ or office management are performed in a timely manner.
• Contribute to the overall planning and organisation of meetings and missions relating to the activities of the Director-General’s Office, participating as required; liaise as necessary with the relevant external partners and corresponding colleagues in the Organisation; provide support to senior management in the co-ordination and the implementation of proposed actions as needed.
• Co-ordinate the Director-General’s office in order to ensure its smooth functioning. Take initiative in following up on matters that do not require the personal attention of the Director-General or senior management.
• Evaluate and assemble background documentation for daily meetings and decisions.
• Assist the Director-General in all communications as requested by drafting and editing of memos, reports and notes (in both official languages of the Organisation), drafted by the Director-General.
• Assist in sensitive, confidential matters related to personnel, including arranging recruitment panels and drafting panel reports.
• Keep abreast of ongoing activities within the NEA, and in the Organisation in general, ensure the Director-General is duly informed of events, absences and important activities of Heads of Division and follow up on requests from the Director-General with relevant Head of Division and internal staff.
• In the absence of the Director-General, follow up on urgent and important matters according to established instructions.

Office Management and Coordination

• Matrix management of all NEA assistants and secretaries, coach and mentor junior staff, including assuring that divisions have appropriate staff support when assistants are unavailable or when large horizontal events are planned by the Agency.
• Act as the key point of contact for Heads of Division in their requests to the Director-General.
• Coordinate across the NEA to plan and organize staff meetings and internal events.
• Responsible for disseminating internal communications from the Director-General or his office.
• Make proposals to workflow improvements on administrative processes and liaising with NEA assistants to ensure process issues are being proactively resolved.
• Provide regular reporting to the Director-General on the meeting activities of NEA divisions related to conferences and meetings.
• Direct management of staff working in the Office of the Director-General.

Other duties

• Contribute to the planning and preparation of missions of the Director-General and his Office; liaise with the host country’s government, related focal points and local service providers, as required. Contribute to the smooth running of all protocol aspects related to the participation of High-level officials including Ministers and Chief of States.
• Responsible for supporting the NEA strategic mission planning process. Pre-screening mission requests and presenting reports to the Director-General on NEA mission activities.
• Ensure the NEA has adequate processes in place to maintain business continuity in the case of unforeseen events.

QualificationsIdeal Candidate ProfileAcademic and Professional Background

• University degree or equivalent experience in political science, management or administration or related fields.

• A minimum of three years’ relevant experience in a national or international administration or within government or the public sector.
• Good knowledge of coordinating and managing activities and processes, preferably acquired through a professional experience, would be an advantage.
• Good general knowledge of the structure and activities of the Organisation and very good knowledge of the administrative rules and procedures of the Organisation.
• Experience of leading without direct influence and managing junior staff.

Communication and Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of, or a willingness to learn, the other.

Additional InformationCore Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of the hiring processes: Vision and Strategy (Level 1), Enable People (Level 2), Ethics and Integrity (Level 1), Collaboration and Horizontality (Level 2), Achieve Results (Level 2), Innovate and Embrace Change (Level 2).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to

.Contract Duration

• Open-ended appointment.

• Depending on level of experience, monthly salary starts at 5786 EUR, plus allowances based on eligibility, exempt of French income tax.

to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the . to learn more about what we offer and why the OECD is a great place to work. to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. * Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.

Closing date

• This vacancy should be filled as soon as possible, and applications should reach us no later than 23h59, Paris time, 15 April 2025.

Selection ProcessFor retained candidates, written tests/video-recorded interviews are foreseen end-April 2025 and panel interviews are planned for mid-May 2025.The OECD is an equal opportunity employer and welcomes applications from all qualified candidates who are nationals of who are nationals of or , irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. Our selection processes are merit-based; we strive to enhance diversity both from national and gender perspectives while running fair, transparent and competitive selection processes.The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Expected salary

€5786 per month

Location

Paris

Job date

Wed, 26 Mar 2025 23:31:09 GMT

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