Business Support Specialist with English, EMEA Admin Support

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Legal

Advertiser:

Boston Scientific

Job ID:

131448030

Posted On: 

24 December 2024

Additional Locations:  N/A

Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Business Support Specialist with English,

EMEA Admin Support

Starting your career with us gives you the opportunity to join a leader in the medical devices industry while having the opportunity to develop the experiences you need to grow both personally and professionally. Submit your application and take the first step towards a meaningful career.

About the role

The primary focus is delivering high level of service and superior customer satisfaction to European Business Support Partners.  Point of contact for the business, internal & external customers, agencies, and other functions. Assists by providing complex administrative support to create efficiency, process consistency and alignment across Europe always in compliance with internal policies, guidelines, and procedures. The role has limited interactions with HCPs.

Your Responsibilities will include:

-Responsible for PO (Purchasse Order) management including invoice and payment process coordination
-Responsible for Vendor Master data management, including Vendor creation/ update/ unblock
-Collaboration with other Stakeholders on input PO related
-Support to spend and budget tracking when required
-Perform general administrative support to HR related Stakeholders on the Purchase order process, such as tracking and reporting HR Pos, invoices, Vendor Master database
-Internal knowledge database maintenance
-Managing various tasks to make sure agreed leadtimes and KPIs are met
-Taking care of the overall process flow to make sure teams in collaboration follow agreed deadlines and procedures
-Possess compliance standard operating procedures to meet and comply with quality requirements, regulatory and compliance commitments.
-Provides support/guidance, training within the Team
-Develops internal documents and administrative procedures when needed
 

What are we looking for in you?

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-Experience in a similar role in Shared Services/BPO or in the administrative department is preferred
-Experience in professional email and verbal communication with Clients/Stakeholders
-Fluent English; additional language like Polish, French, Italian, German will be an asset
-Highly organized (prioritize and time management), high attention to detail, accurate,
-Process-orientation and process improvement mindset
-Microsoft Office (Outlook, PowerPoint, Word, Excel) knowledge & digital tools will be valued.
-Meeting and event, planning & organization, experience will be a plus
-Openness to a 12-moth contract. 
 

We Offer

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– Hybrid working mode
– Working in the international, innovative environment and highly innovative products
– Diverse culture with a focus on personal development and continuous improvement
– Well-designed & effective trainings plans
– Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
– Private health care in Lux Med (VIP package)
– Multisport card/Sport and Culture Card
– Lunch card
– Life insurance
– Languages courses
– Employee Assistance Program
– Employee Stock Purchase Plan – ESPP
– Internal events & charity actions
 

Requisition ID: 597132

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you and look forward to connecting with you!

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