Team Medical Secretary

Job title:

Team Medical Secretary

Company:

NHS Scotland

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.The shift pattern is Mon-Fri (8.30-4.30)An exciting opportunity has arisen to work within the Kershaw Unit, Gartnavel Royal Hospital. This post manages the delivery of administrative and secretarial support to the in-patient ward and our Acute Liaison Service.

• The post holder will ensure that an effective and efficient administrative service is delivered to the multi-disciplinary team which comprises of: managerial

• consultant psychiatrists

• medical

• psychology

• nursing

• dietician

• and occupational therapy staff.

The post is an essential part of the support to the team. The post-holder has to deal with staff within the wider NHS organisation and those external to the organisation who have contact with the service. The post holder is required to have excellent communication skills and has an important role in projecting a positive and professional image of the service. They may have to act in the absence of direct supervision with tact and diplomacy while working within clearly defined protocol and procedures adhering to NHSGG&C policies such as Health and Safety, Data Protection and Confidentiality. The post-holder will often have to respond to conflicting demands from team members whilst managing a varied workload and will be required to use own initiative and judgement in prioritising key and urgent tasks to support activities of the multi-disciplinary team. The post holder works independently much of the time, management calls, emails and diary time will be required to deal with referral and enquires on a daily basis. They will also support the generic functions and duties of the wider administrative team. The post holder will provide day to day supervision of administrative staff based within the Kershaw Unit.Informal Contact: Sharon Duncan, [email protected], 07805 763 721Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.Failure to comply with this requirement may result in your application being withdrawn from the application process.For application portal/log-in issues, please contact in the first instance

Expected salary

Location

Glasgow

Job date

Sun, 09 Mar 2025 06:05:44 GMT

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