Executive Assistant

Location:

Amsterdam – Nederland, Netherlands

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Legal Jobs

Advertiser:

adidas

Job ID:

132636704

Posted On: 

17 January 2026

Purpose & Overall Relevance for the Organisation:

Provide a high level of administrative support to the Vice President and their department to ensure efficient management and running of the function on a day-to-day level.

KEY RESPONSIBILITIES

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-Proactively manage the calendar of the Vice President including room bookings 
-Coordinate and execute all travel arrangements for the Vice President and their first line team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
-Complete travel expense reports
-Coordinate team meetings and team offsites
-Format, type and edit a variety of material, including correspondence, minutes, reports and confidential material
-Maintain and update department files, records, (organizational) charts, subscriptions and publications
-Create announcements
-Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
-Proactively/ independently carry out special projects and assignments
-Assist in and coordinate projects and assignments as requested/directed
-Take over administrative and coordinative tasks of department members as requested
 

KNOWLEDGE, SKILLS & ABILITIES

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-Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
-Very good command of English both written and spoken. Dutch and/or German advantageous
-Very good communication skills
-High level of service orientation in dealing with internal and external stakeholders/customers
-Good understanding of numbers
-Good organizational skills
-First project management experience preferred
-Excellent knowledge on new media & applications
 

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS

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–6 years of experience
-Experienced in job and fully qualified/trained
-Combined theoretical and practical knowledge incl. company policies and practices
-Good knowledge in related job areas

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