College Officer – Assessment

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College Officer – Assessment

To support the University to deliver the  Assessment Marks Processing project, providing advice, guidance leading on project activities as required.  The role holder will work with colleagues across the college and school structures, providing regular updates and communications on project activities, gather information, validate and interrogate data from the Student Management Information System (SIMS) and provide training to key college and school staff.

You will work with colleagues in schools to understand their assessment processes, undertake an audit of local assessment systems and establish why schools need to use them.  You will work with Schools to achieve consistency in assessment processes, and improved accuracy. You will need to have a good communication skills to be able to provide clear and concise information to school staff and undertake training on the input, validation and management of data, via the SIMS.

Where schools have professional and statutory body reporting requirements, you need to establish the parameters of this reporting to enable the project team to determine if the method being used to report this information is fit for purpose.

Cardiff University offers many excellent benefits, including 37 days annual leave (plus bank holidays) pro-rata for part-time hours, pension scheme, blended working (meaning you will be able to work from home for some of your time), a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.

This is a full-time (35 hours per week), fixed-term post available until 28/02/2026.
Salary: £39,347 – £44,263 per annum (Grade 6).

For more information on work-life balance, financial benefits, development, and wellbeing, and some of the facilities and services on offer to staff at Cardiff University please visit https://www.cardiff.ac.uk/jobs/what-we-can-offer

Date advert posted: Wednesday, 22 November 2023

Closing date: Wednesday, 6 December 2023

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Key Duties

• Provide professional advice, guidance and communications on the requirements of the Marks Processing Project. You will use your judgement and creativity to contribute to the project and recommend the most appropriate course of action, ensuring that you can communicate complex information succinctly and clearly to all stakeholder groups so that conceptual issues are understood.
• Take responsibility for auditing assessment processes for your college, liaising with key school and college stakeholders to identify assessment data requirements and local reporting requirements. Working independently and also as part of the project team, you will undertake a range of project related activities as where they fall within set role objectives.
• Investigate and analyse specific issues  in assessment processes, creating recommendation reports, supported by advances within assessment best practice and processes which emerge throughout the project.
• Ensure that the Marks Processing project is delivered to the institution, proactively, communicating changes in recording of assessment data and working with schools to agree accountability, monitoring and validation of assessment marks at the point of entry.
• Establish working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
• Create specific working groups from colleagues across the University to achieve school/departmental objectives.
• Plan and deliver specific small-scale projects, co-ordinating and supervising project teams created as needed, to engender the change management required for the University.
• Develop and deliver training within assessment management and  professional services reporting as appropriate.
• Undertake a variety of administrative duties to support the department.
• Instruct and guide other employees across the University within the Marks Processing project as required.

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by University policies on Health and Safety and Equality and Diversity.
• Perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

WHAT YOU WILL NEED TO BE ABLE TO PERFORM THIS ROLE (PERSON SPECIFICATION)
There are usually certain skills, qualifications, or experiences that any employee should have before they can be considered for a role.  Some of these will be essential and you would not be able to perform the role without them, but some are desirable.

It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL the essential criteria as well as, where relevant, the desirable. As part of the application process, you will be asked to provide this evidence via a supporting statement.  You should do your best to show clearly how you meet all the essential criteria by giving examples of how, when and where you have performed the required actions before.  You can draw on elements from any aspect of your life, such as education, work, home, or community life, as long as you focus on its relevance in comparison to the needs of this job.  Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element.

To start your Supporting Statement, simply copy and paste the next section into a separate document, writing your answers and examples at each point.  Save the document with the title YOUR NAME – BR NUMBER – JOB TITLE and attach it to your application on the recruitment system.

Essential Criteria

Qualifications and Education

Degree/NVQ 4 or equivalent Professional membership/experience.

Knowledge, Skills and Experience

Substantial experience of working within assessment.

Able to demonstrate professional knowledge within assessment to give advice and guidance to internal and external customers.

Proven experience in developing new processes and procedures.

Customer Service, Communication and Team Working

Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people providing training and development locally.

Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.

Proven ability to develop networks in order to contribute to long term developments.

Planning, Analysis and Problem solving

Knowledge and experience of collating, entering and using information from student management systems or databases and deliver specific projects and training to a range of staff.

Evidence of ability to solve expansive problems using initiative and creativity; identify and propose both practical and innovative solutions.

Evidence of demonstrable knowledge of key advances within specialist discipline.

Desirable Criteria

Postgraduate/Professional qualification.

Experience of working in a Higher Education environment.

Fluency in Welsh, written and oral.

Job Category

Management & Executive